AP and Credit Card Manager

1 week ago


Quezon City, National Capital Region, Philippines Sourcefit DR Full time

Responsibilities

The AP Specialist will be responsible for:

  • Processing vendor invoices and ensuring proper coding, approval, and compliance with company policies.
  • Applying payments to vendors in the accounting system and ensuring invoices are properly matched and reconciled.
  • Reviewing and reconciling vendor statements, resolving discrepancies in a timely manner.
  • Setting up new vendors and maintaining accurate AP records and documentation for compliance and audits.
  • Collaborating with procurement and other departments to ensure invoices are properly approved and processed.
  • Assisting in the preparation of weekly payment runs and ensuring timely vendor payments.
  • Assisting with month-end close processes, including bank reconciliation related to cash disbursements, AP reconciliations, and reporting.

Credit Card and Expense Report Management

  • Reviewing and approving reimbursable and non-reimbursable expense reports submitted by employees, ensuring department and coding are accurate.
  • Ensuring compliance with company policies and resolving any discrepancies. Following up with employees on missing receipts or incorrect submissions.
  • Reconciling credit card transactions to submitted non-reimbursable expense reports.

Banking and System Support

  • Supporting the transition from current banks to the new bank, ensuring smooth banking operations.
  • Assisting in new credit card and expense report platform implementation.
  • Assisting in the new ERP system implementation, ensuring AP workflows are properly integrated.
  • Providing recommendations for process improvements and automation in AP and expense reporting.


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