Remote Financial Operations Coordinator
11 hours ago
We are seeking a highly organized and detail-oriented Bookkeeper Virtual Assistant empowered by AI tools to support financial operations and general business tasks.
The ideal candidate will have at least 1+ years of experience as a Virtual Assistant, with a focus on bookkeeping/accounting, and minimum of 2 years of remote work experience.
The successful candidate will be responsible for managing financial records, preparing invoices, reconciling statements, generating financial reports, and handling routine administrative support.
Key responsibilities include:
- Bookkeeping & Accounting (50%): Manage and record financial transactions, process invoices, receipts, and payments, reconcile bank statements and financial records, prepare financial reports and summaries, assist with tax preparation and compliance, maintain accurate bookkeeping records in QuickBooks, Xero, or similar software, handle accounts payable and receivable, compile financial reports and present them to the Finance Director, assist with knowledge base data management, compile sales tax returns and submit, work with the Finance Director to complete state and local payments.
- General VA Tasks (50%): Manage emails and correspondence, organize and update files, spreadsheets, and databases, assist with administrative tasks like scheduling and calendar management using Google Calendar, Calendly, support project management tasks using Asana, Trello, or ClickUp, follow-ups via email, chat, and/or phone, conduct online research and data entry tasks, communicate with vendors, clients, and team members as needed.
The candidate should possess strong English communication skills, both written and verbal, strong attention to detail and organizational skills, ability to handle confidential financial information securely, and tech-savvy with productivity tools such as Google Workspace, Microsoft Office, and Slack.
Benefits of Working as a Virtual Assistant
As a Virtual Assistant, you will enjoy the flexibility of working remotely, being part of a dynamic team, and having opportunities for growth and development.
Requirements and Qualifications
- 1+ year of experience as a Virtual Assistant
- Minimum 2 years of remote work experience
- Strong English communication skills, both written and verbal
- Strong attention to detail and organizational skills
- Ability to handle confidential financial information securely
- Tech-savvy with productivity tools such as Google Workspace, Microsoft Office, and Slack
What We Offer
We offer a competitive compensation package, flexible working hours, and opportunities for professional growth and development.
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