Chief Schedule Coordinator
18 hours ago
The role of a Scheduler is to manage the pipeline of inspection projects and scheduling across multiple inspection sites for multiple verticals. This involves coordinating and optimizing project timelines to ensure timely execution and efficiency in operations, as well as maintaining data integrity of scheduling systems.
The successful candidate will be comfortable working independently, handling complex scheduling challenges, using data-driven decision-making to optimize processes, and working collaboratively with cross-functional teams.
Responsibilities- Schedule Management: Manage the project pipeline for site inspections, ensuring timelines and resource allocations align with project requirements and client expectations.
- Produce summaries of sites, assignments and deadlines.
- Assist with maintaining upcoming scan list.
- Compile missing data requirements for upcoming scans, working with ambiguous information.
- Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time.
- Distribute tasks among sub-teams based on team availability and skillset distribution.
- Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
- Inform relevant team members to retrieve missing data requirements (e.g., as-builts).
- Maintain relevant tracking sheets used for capacity management and other purposes.
- Education: Bachelor's Degree in Business, Operations Management, Information Technology, Administration or related fields.
- Experience: 2+ years of experience in scheduling or project planning. Previous experience working in a high-volume project environment, managing 500+ projects simultaneously.
- Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus.
- Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines.
- Autonomy and upward mobility.
- Work-from-home environment: flexibility for employees should be the norm for companies.
- Diverse, equitable, and inclusive culture: a place where your voice matters.
We believe in cultivating an environment where our team members can bring their authentic, whole selves to work. Encouraging identity and belonging is one of the many aspects of our culture that makes us stronger as an organization and drives innovation.
At our company, we strive to build and deliver a diverse, inclusive, and equitable workforce that includes age, color, sex, disability, national origin, race, religion or veteran status, that is representative of the world around us, where all individuals are treated with respect and dignity - and to act swiftly if this value is ever threatened.
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