Real Estate Administration Specialist

1 day ago

Manila, National Capital Region, Philippines beBeeCustomerService Full time ₱39,440 - ₱61,260
Key Responsibilities:

This role encompasses a wide range of duties, including administrative tasks, property viewing scheduling, document preparation, and database management. Additionally, you will be generating leads and conducting outbound sales calls to prospective clients within the real estate industry.

We are seeking a candidate with exceptional attention to detail, outstanding customer service skills, and a comprehensive understanding of the Canadian real estate market. The successful candidate should have experience in cold calling, lead generation, and outbound sales, as a primary responsibility will be identifying and qualifying potential buyers and sellers.

  • Create listing and transaction documents, and provide support in uploading listings to multiple real estate platforms.
  • Oversee seller and buyer systems, maintain client databases, track lead generation, manage lead follow-ups, and handle all administrative tasks.
  • Support email marketing efforts, which may include managing campaigns and lists.
  • Monitor and maintain records of essential project deadlines, including leases, lease renewals, termination letters, expirations, and possession dates.
  • Conduct in-depth research on real estate market trends, properly valuations, and comparable properties.
  • Handle invoicing and related financial tasks.
  • Assist with planning and executing virtual events, including managing registrations and logistics on online platforms.
  • Maintain effective communication with clients, colleagues, and stakeholders through email, chat, or video conferences.
  • Support social media management, content creation, and online marketing initiatives.
  • Streamline workflows and enhance internal processes using remote collaboration tools and software.
  • Maintain accurate records, databases, and cloud-based systems for efficient information management.
Required Skills & Qualifications
  • Bachelor's Degree preferably in Business Management or equivalent.
  • Able to work flexible hours.
  • 2+ years of experience in Real Estate administration working with North American Real Estate professionals.
  • Proficiency in Microsoft Suite, Google Suite, CRM systems, and project management software.
  • Proficiency in both written and numerical skills for effective handling of administrative duties.
  • Ability to excel in working independently, while also thriving in a collaborative team environment.
  • Ability to multitask, manage competing priorities, and excel in a dynamic, fast-paced setting.
  • Ability to effectively identify problems and opportunities, evaluating potential solutions, and achieving desired outcomes.
  • You are well-versed in Adobe, Photoshop, and Canva.
  • Knowledge of real estate tools and software, including TRREB Stratus MLS, Matrix, REALM, WebForms, DocuSign, RealtorLink, GeoWarehouse, and MPAC.
  • Dedicated to delivering exceptional customer service, with a passion for ensuring customer and client satisfaction and a track record of going above and beyond to meet their needs.
What We Offer

As a valued member of our team, you can expect a stimulating and challenging work environment, excellent opportunities for professional growth and development, and a competitive compensation package.

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