Law Firm Operations Assistant

This role involves providing essential administrative and operational support to our legal team. As a Legal Support Assistant, you will be responsible for corporate filings, compliance tasks, broker support, and documentation tracking across U.S. jurisdictions.

We are looking for a detail-oriented and organized individual who can thrive in a structured environment. If you have a passion for the legal field and enjoy managing multiple administrative processes, this could be the perfect opportunity for you to grow your career from the ground up.

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• Key Responsibilities:">
• Prepare and file brokerage license applications and renewals across multiple states, ensuring timeliness, accuracy, and compliance with all regulatory requirements.">
• Support real-time operational needs of real estate designated brokers across all U.S.-based jurisdictions, including managing broker-of-record documentation and license renewals.">
• Conduct basic legal research using federal and state laws, regulations, and case law to support compliance efforts and internal decision-making.">
• Prepare and file corporate governance documentation, including state registrations, annual reports, and other filings necessary to maintain good standing in applicable states.">
• Maintain and update internal trackers and systems related to contract status, filings, license renewals, and ongoing compliance matters.">
• Organize and manage legal records and documentation in both digital and physical formats, ensuring accurate, secure, and up-to-date files.">
• Draft basic correspondence and assist with the preparation of legal documents under attorney supervision.">
• Track and monitor deadlines, including renewal and notice periods, to prevent lapses or non-compliance with regulatory or contractual requirements.">
• Collaborate with internal teams and external partners to support legal workflows and the timely execution of operational tasks.">
• Support responses to regulatory audits, examinations, and requests for information by gathering required documentation and coordinating with internal teams.">
• Escalate legal or compliance issues to attorneys or senior legal staff as needed.">
• Participate in legal team meetings and process improvement initiatives to enhance legal operations workflows.">

What We're Looking For:

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• Legal education or background, or equivalent experience in a legal, compliance, or administrative role">
• Familiarity with legal terminology and concepts, especially related to U.S. real estate brokerage, licensing, and regulatory filings.">
• Proven ability to file license applications and renewals accurately and on time.">
• Experience or demonstrated ability to manage real estate brokers' support functions and documentation across U.S. jurisdictions.">
• Basic legal research skills and comfort navigating federal and state statutes, regulations, and case law.">
• An understanding of corporate governance requirements and experience filing state registrations or annual reports is preferred.">
• Strong attention to detail and commitment to high-accuracy administrative work.">
• Excellent organizational skills, with the ability to manage multiple workflows, deadlines, and document tracking systems.">
• Strong written and verbal communication skills in English.">
• Proficiency in Microsoft Office, especially Excel and collaborative digital tools (e.g., Asana, Google Workspace, shared trackers).">
• A self-motivated, reliable work ethic with a desire to grow in legal operations.">

Benefits:

We offer a dynamic and inclusive work environment that fosters growth and development. Our team is committed to building a diverse and equitable workplace where everyone feels valued and supported.

If you are a motivated and organized individual with a passion for the legal field, we encourage you to apply for this exciting opportunity.

We are a leading provider of innovative solutions in the real estate industry. Our mission is to deliver exceptional results and build long-term relationships with our clients.

We are an equal opportunity employer dedicated to building an inclusive and diverse workforce. We provide employees with a work environment free of discrimination and harassment.

Join us in shaping the future of real estate and making a difference in the lives of our clients and communities.