Program Operations Assistant

2 days ago

Caloocan City, National Capital Region, Philippines beBeeProgram Full time ₱7,200 - ₱7,800
Program Support Specialist

The primary function of this role is to provide operational support to the Program Team in maintaining data within VMS and/or Client Facing Systems. This involves managing the general mailbox, researching independently for resolution as needed, and responding to both hiring manager and supplier inquiries.

Key responsibilities include assisting in the onboarding of candidates and monitoring their progress throughout the process, preparing and distributing weekly/monthly dashboards and ad hoc reports for client and internal use, and monitoring missing timesheets, expenses and invoice submissions, and following up with Associates and Managers to ensure approval completion by Payroll Deadline cut-off.

  • Core Responsibilities:
  • Assist in the onboarding of candidates and monitor their progress throughout the process.
  • Manage the general mailbox and respond to both hiring manager and supplier inquiries.
  • Prepare and distribute weekly/monthly dashboards and ad hoc reports for client and internal use.
  • Monitor missing timesheets, expenses and invoice submissions, and follow up with Associates and Managers to ensure approval completion by Payroll Deadline cut-off.
  • Support the maintenance of data within the VMS and/or Client Facing Systems.
  • Perform other administrative tasks as assigned by the Program Manager.

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