Part-Time Financial Operations Specialist

2 days ago

General Santos, Soccsksargen, Philippines beBeeAccounts Part time $19,200 - $28,800

Job Title: Part-Time Accounts Payable Clerk

About the Role:

We are seeking a detail-oriented and proactive professional to support our finance operations. This remote position is ideal for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance.

Key Responsibilities include processing invoices, managing vendor records, performing accrual processing, and ensuring all AP transactions are properly recorded. The successful candidate will also be responsible for maintaining accurate vendor databases, supporting monthly and quarterly tax compliance, and generating reports using Excel.

  • Process 10–15 invoices during the first week of each month
  • Handle ~5 invoices weekly for the remainder of the month
  • Ensure invoices are coded accurately, approved, and entered in a timely manner
  • Accounts Payable:
  • Record and manage bills in QuickBooks Online
  • Manage payment scheduling and maintain accurate vendor records
  • Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals)
  • Month-End Closing:
  • Perform accrual processing and ensure all AP transactions are properly recorded
  • Pool data from QuickBooks and Excel for reporting as needed
  • Vendor and Tax Compliance:
  • Maintain a large vendor database and ensure collection and organization of W-9 forms
  • Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
  • Respond to vendor inquiries and ensure compliance with state-specific requirements
  • Reporting and Analysis:
  • Use Excel to generate reports, summaries, and reconciliations as requested
  • Assist in data validation and cleanup for financial and audit purposes
Requirements:

We are looking for a highly detail-oriented, organized, and capable individual who can work independently. The ideal candidate should have strong experience with QuickBooks Online, proficiency in Microsoft Excel, and a solid understanding of Accounts Payable, month-end closing, and accrual accounting.

The following qualifications are required:

  • Strong experience with QuickBooks Online
  • Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
  • Solid understanding of Accounts Payable, month-end closing, and accrual accounting
  • Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
  • Highly detail-oriented, organized, and capable of working independently
  • Excellent written and verbal communication skills
Bonus Qualifications:

Prior experience handling AP and compliance across multiple U.S. states or background in working with small to midsize companies in a remote setup would be an added advantage.

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