Proposal Development Specialist

As a Proposal Development Specialist, you will play a key role in the search and identification of appropriate tenders, projects on developmental agency and multilateral bank procurement portals.

In addition to co-leading in the bid preparation process, you will be responsible for developing proposals and budgets for service contracts targeting a range of clients. Your primary goal will be to support the financial sustainability of our organization by mobilizing resources to achieve its mission.

• Conduct ongoing research to identify new RFPs, RFIs (requests for information), and other opportunities that align with our capabilities and strategic goals
• Continuously evaluate and improve the bid and opportunity tracking processes, tools, and methodologies
• Maintain a comprehensive database and calendar of RFPs and other opportunities, including key dates, requirements, and submission guidelines
• Develop and maintain relationships with potential partners, including other companies, organizations, and individuals, to create consortia and partnerships to pursue large bids and opportunities
• Participate in pre-bid meetings and other opportunities to build relationships with potential clients and partners and gain insights into their needs and requirements
• Maintain a library of proposal content, including boilerplate language, graphics, and other materials that can be used across multiple bids and opportunities
• Participate in the development of marketing materials and other content to support our business development efforts
• Manage the end-to-end bid process, including gathering requirements, coordinating internal resources, developing proposals, and submitting bids on time
• Ensure that information is updated in the Projects and Proposals Pipeline
• Develop strong relationships with potential clients and partners to ensure successful bids
• Conduct research and analysis to identify and understand the client's needs, requirements, and expectations
• Collaborate with team members to develop technical solutions, pricing strategies, and project plans that meet the client's needs
• Write and edit proposal content to ensure it aligns with the client's requirements and is clear, concise, and compelling
• Ensure that proposals are compliant with RFP/RTA requirements and internal policies
• Manage the bid review process to ensure that proposals are of high quality, competitive, and meet the client's needs
• Ensure that all required documentation is prepared, organized, and submitted according to the RFP/RTA requirements
• Participate in presentations, negotiations, and meetings with clients to support the bid process
• Evaluate the effectiveness of the bid process and provide feedback for continuous improvement
• When needed, interact with funding agencies and/or partners on grants (and with clients/sponsors on contracts) to help ensure a proposal and relevant supporting documents are in line with their requirements and guidelines
• Follow-up with funders and/or partners to communicate any delays, changes, and/or requests

• Up to 3 years of experience in proposal development and bid management, preferably in the non-profit sector or with consulting industries
• Fluent English
• Bachelor's degree in business, marketing, climate, sustainability or a related field
• Demonstrated success in writing and winning proposals, RFPs, and RFIs, preferably in the non-profit sector or consulting industries
• Strong project management skills, with the ability to manage multiple proposals and bids simultaneously and deliver high-quality work on tight deadlines
• Strong organizational skills and attention to detail for accurate and timely submission of grant proposals, managing multiple projects and maintaining detailed records
• Excellent communication skills, both written and verbal, with the ability to effectively communicate complex technical information to both technical and non-technical audiences
• Strong analytical and problem-solving skills, with the ability to understand and interpret complex RFP requirements and develop winning strategies and solutions
• Familiarity with proposal development best practices and the ability to continuously improve the proposal development and review processes
• Proficiency in Microsoft Office suite, especially Word, Excel, and PowerPoint
• Experience developing and managing relationships with partners, including other companies, organizations, and individuals, to create consortia and partnerships to pursue large bids and opportunities
• Personal qualities of integrity, credibility, and commitment to our mission

• Opportunity to work with a global team on stimulating projects that have a positive impact globally
• Work with thought leaders and grow your career
• Opportunity to be creative and innovative
• NGO competitive salary
• Remote and flexible working
• A family-friendly and inclusive environment
• 25+ days holiday

Seniority level: Entry level

Employment type: Full-time

Job function: Other

Industries: IT Services and IT Consulting