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Office Administrator

2 weeks ago

Quezon City, National Capital Region, Philippines Sourcefit DR Full time

**Job Description**

We are seeking a highly organized and detail-oriented individual to fill the position of Office Administrator at Sourcefit Philippines, Inc. As an Office Administrator, you will be responsible for providing administrative support to the General Manager and other team members.

**Key Responsibilities:**

  • Email and Text Management: Respond to emails and texts on behalf of the GM, ensuring timely and accurate communication.
  • Report Preparation: Prepare reports and documents as needed, including sales data analysis, staff schedules, and inventory reports.
  • Project Assistance: Assist with project management by tracking deadlines, assigning tasks to relevant team members, and following up on progress.
  • Customer Service: Handle customer inquiries directed to the online business, providing timely and professional responses using our scripts.
  • Staff Support: Coordinate staff onboarding paperwork, schedule team meetings, and ensure smooth day-to-day operations.
  • Data Collection: Conduct market research, gather competitor information, and compile relevant data for the GM's decision-making.
  • Online Presence: Assist in updating and maintaining the store's online presence, including social media accounts, emails, and website content as provided.

**Requirements:**

  • Administrative Experience: Possess 1-2 years of experience in administrative work, with a strong understanding of Microsoft Office Suite.
  • Technical Skills: Proficient in using programs like Outlook, Word, Excel, and PowerPoint, with experience in Asana and Lightspeed POS being an advantage.
  • Communication and Organizational Skills: Excellent written and verbal communication skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
  • Attention to Detail: Meticulous approach to ensure accuracy in data entry and document preparation.
  • Adaptability: Flexible to handle changing priorities and unexpected situations, with the ability to work independently and effectively.