Dedicated Administrative Support Professional

23 hours ago

Caloocan City, National Capital Region, Philippines beBeeAdministrative Full time A$14,400 - A$18,000
Job Opportunity

Seeking a highly organized and reliable individual to support our team with administrative tasks.

This role is ideal for someone who can work autonomously, has excellent attention to detail, and is proficient in Microsoft Office Suite and Google Workspace.

The successful candidate will have experience supporting professionals in accounting firms, handling secretarial tasks, managing client communications, and using relevant tools and platforms.

Key Responsibilities:
  • Manage calendars, book appointments, and coordinate meetings across multiple time zones.
  • Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records.
  • Monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
  • Maintain and update internal databases and document registers.
  • Prepare, review, and format documents and correspondence with high accuracy.
  • Provide admin support to team members across different departments.
  • Assist with basic e-marketing and social media scheduling or content coordination.
  • Ensure confidentiality, compliance, and accurate record keeping at all times.
Required Skills and Qualifications:
  • Strong organizational skills and attention to detail.
  • A high level of maturity and discretion in handling sensitive information.
  • Excellent verbal and written English communication skills.
  • Proven ability to manage calendars and appointments independently.
  • Self-motivated with the ability to work remotely and manage time effectively.
  • Proficiency in Microsoft Office Suite and Google Workspace.
Preferred Skills:
  • Experience working in or with an Australian accounting firm is highly regarded but not mandatory.
  • Understanding of ASIC requirements and company secretarial processes.
  • Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is a plus.
What We Offer:
  • A flexible remote working environment with Australian-based hours.
  • Opportunity to work with a supportive and dynamic team while reporting directly to the Principle Partner and Compliance Coordinator.
  • Exposure to Australian corporate, tax, and accounting frameworks.
  • Long-term potential for growth and development in a professional services setting.

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