Administrative Operations Specialist

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time $40,000 - $50,000

Job Overview

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Seeking a skilled Administrative Support Professional to provide comprehensive administrative assistance.

Key Responsibilities\
  • \
  • Manage property spreadsheets, calendars, client lists, lead generation and research.\
  • Bi-weekly edit of property spreadsheets for upload to the website and HubSpot.\
  • Weekly update of the online calendar via Google.\
  • Monthly check on client lists to ensure new additions are marked as Marketing to receive newsletters.\
  • Support lead generation by searching for new clients using Google, websites, LinkedIn, Facebook and listing sites with guidance from the supervisor.\
  • Input data including creating Companies and their related Contacts with names, emails, phone numbers and religious affiliation.\
  • Connect with clients on social media platforms:\
    • \
    • Follow on Facebook, LinkedIn, YouTube.\
    • Connect with current contacts on LinkedIn.\
      • \
      • Conduct research on:\
        • \
        • Events for attending/exhibiting to plan ahead and create a calendar of regular events, campaigns and religious activities.\
        • Current religious affairs of interest to contribute to engagement strategies and raise the profile of Faithful.\
        • Newsletters, journals and magazines for contributing blogs and articles or commenting on existing content.\
          • \
          • Provide administrative support to the executive team as needed.\
          • Maintain organized records of documents, spreadsheets and correspondence.\
            • Requirements\
              • \
              • Proven experience as an Administrative Assistant or Executive Assistant.\
              • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).\
              • Experience with CRM software preferably HubSpot.\
              • Excellent organizational and time management skills.\
              • Strong attention to detail and accuracy in editing spreadsheets and managing data.\
              • Ability to conduct research and present findings effectively.\
              • Excellent verbal and written communication skills.\
              • Ability to work independently and manage multiple tasks efficiently.\
              • Strong problem-solving skills and proactive attitude.\
                • PREFERRED SKILLS\
                  • \
                  • Familiarity with social media platforms (Facebook, LinkedIn, YouTube) and online research tools.\
                  • Experience in lead generation and client relationship management.\
                  • Knowledge of the real estate industry and property management.\
                  • Experience in creating and managing marketing lists.\
                  • Strong interpersonal skills and ability to collaborate with team members and external stakeholders.\

Job Details

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Seniority level: Associate

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Employment type: Full-time

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Job function: Administrative

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Industries: Technology, Information and Internet

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