Chief Administrative Professional

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time $72,000 - $1,200,000
Role Overview

Achieve Executive Support Excellence

We're seeking a skilled and proactive professional to serve as an Executive Assistant. This role is ideal for someone who excels in providing exceptional support, managing complex tasks, and driving business growth.

As an Executive Assistant, you will be responsible for handling various tasks, including calendar management, communication hub duties, operational efficiency, decision support, adaptability and growth, executive buffer responsibilities, and personal support.

Key qualifications include language proficiency and exceptional communication skills, at least 2 years of business experience, remote work and/or start-up experience, adaptability, flexibility, and a commitment to continuous self-improvement.

Benefits include fair compensation, flexibility of remote work, paid time off, performance-based rewards, career growth opportunities, exclusive training, continuous development, supportive community, and stability.

Responsibilities:
  • Strategic Calendar Management:
    • Master organization skills to prioritize and schedule effectively
    • Create systems for clarity in complex situations
    • Proactively manage your executive's time for optimal productivity
  • Communication Hub:
    • Streamline inboxes and manage correspondence
    • Use emotional intelligence to handle stakeholders at all levels
    • Synthesize complex information into clear, actionable insights
  • Operational Efficiency:
    • Anticipate needs and act proactively
    • Manage diverse projects of varying complexity
    • Coordinate travel arrangements with meticulous attention to detail
  • Decision Support:
    • Gather and analyze relevant data to support executive decision-making
    • Prepare reports and presentations as needed
    • Offer your unique perspective to contribute to strategic discussions
  • Adaptability and Growth:
    • Thrive in a fast-paced, ever-changing remote environment
    • Actively seek and implement feedback for continuous improvement
    • Balance multiple priorities while maintaining composure under pressure
  • Executive Buffer:
    • Handle routine matters independently to free up your executive's time
    • Know when to involve your executive and when to make decisions autonomously
    • Maintain confidentiality and exercise discretion in all matters
  • Personal Support:
    • Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands
Requirements:

  1. Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in speech, writing and reading.

  2. Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles.

  3. Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.

  4. Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.

  5. Flexibility: Willingness to align your work hours with US time zones.

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