Financial Operations Coordinator

3 days ago

Calamba, Calabarzon, Philippines beBeeBilling Full time ₱1,200,000 - ₱1,500,000
Job Overview

The Financial Operations Coordinator will oversee all aspects of financial management, including accounts payable, accounts receivable, and billing.

Key Responsibilities
  • Accounts Receivable
    • Issue timely, accurate invoices based on shipment documentation and logistics agreements.
    • Maintain aging reports and address overdue invoices with a proactive approach.
    • Reconcile short payments and discrepancies before reaching out to clients for smooth communication.
    • Balance customer accounts and support the month-end AR closing process.
  • Accounts Payable
    • Process and code vendor invoices accurately (e.g., fuel, general ledger entries), ensuring approvals and proper postings.
    • Reconcile vendor statements and resolve discrepancies efficiently.
    • Ensure timely vendor payments, maintain audit-ready records, and assist with month-end closing processes.
  • Billing
    • Manage billing across trucking and warehousing divisions.
    • Address and resolve billing discrepancies or issues raised by clients or internal teams.
    • Ensure billing aligns with logistics-specific systems and operations.
  • Financial Administration & Process Improvement
    • Assist in AR/AP reconciliations during monthly close.
    • Generate reports (aging summaries, cash flow insights) to inform leadership decisions.
    • Suggest improvements to workflows for enhanced efficiency and accuracy in financial processes.
  • Collaboration & Communication
    • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
    • Communicate effectively across different time zones.
    • Maintain clear documentation and support continuous improvement initiatives.
Requirements And Qualifications
  • 3+ years of combined Accounts Payable, Accounts Receivable, or Billing experience
  • Strong proficiency in Excel and experience with tools like Bill.com or ERP systems
  • Exceptional attention to detail and problem-solving capabilities
  • Excellent English communication skills, both written and verbal
  • Familiarity with logistics terminology is highly desirable

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