Dedicated Virtual Assistant
2 days ago
This is an excellent opportunity to work as a virtual support specialist in a fast-paced, remote environment. The ideal candidate will be highly organized and possess strong communication skills.
Key Responsibilities:- Administrative Support:
- Manage and maintain written and digital records, including data entry and document management.
- Coordinate calendars, schedules, and appointments across different time zones.
- Prepare and manage correspondence, reports, and presentations.
- Conduct research, collect data, and provide information to support decision-making.
- Meetings and Agendas:
- Prepare meeting agendas, minutes, and follow-ups.
- Assist in coordinating meetings, conferences, and business development initiatives.
- Sales or Recruiting & Client Support:
- Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
- Coordinate communication between internal teams and external stakeholders, including clients and vendors.
- Recruiting Support:
- Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates.
- Coordinate communication between candidates and the designated recruiter.
- Financial Support:
- Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
- Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
- Assist with budgeting, financial reviews, and preparation of confidential financial documents.
- Technical Support:
- Utilize tools like Excel to organize data, create charts, and generate reports.
- Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
- Support project management efforts by tracking progress and communicating updates.
- Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
- Utilize tools like Excel to organize data, create charts, and generate reports.
- Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
- Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
- Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates.
- Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
- Prepare meeting agendas, minutes, and follow-ups.
- Meetings and Agendas:
- Conduct research, collect data, and provide information to support decision-making.
- Prepare and manage correspondence, reports, and presentations.
- Coordinate calendars, schedules, and appointments across different time zones.
- Manage and maintain written and digital records, including data entry and document management.
Requirements and Qualifications:
- Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, or bookkeeping role.
- Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
- Communication: Excellent command of English, both written and verbal.
- Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Problem-Solving: Independent problem solver with innovative solutions.
- Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
- Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.
- Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
- Problem-Solving: Independent problem solver with innovative solutions.
- Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Communication: Excellent command of English, both written and verbal.
- Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
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