Ecommerce Administrative Support Position

7 days ago

Tanauan, Calabarzon, Philippines beBeeEcommerce Full time ₱350,000 - ₱650,000
Administrative Assistant - Ecommerce Specialist

Job Description:

  • We are seeking a highly skilled and experienced administrative assistant to join our team as an ecommerce specialist.

Responsibilities:

  • Record daily accounting transactions, sales, expenses, accounts payable/receivable, and update inventory databases.
  • File and organize digital copies of invoices and receipts using cloud-based systems.
  • Support monthly closing of books, including reconciliations and ledger reviews.
  • Prepare and maintain basic financial reports in Excel.
  • Record sales transactions and flag discrepancies.
  • Coordinate with the local team to ensure records align with physical inventory.
  • Collect and input timekeeping or compensation data for payroll runs.
  • Maintain digital HR records and ensure personnel files are up-to-date.
  • Support compliance tasks such as policy acknowledgment tracking and onboarding checklists.
  • Set up and manage digital filing systems.
  • Organize documents for easy retrieval and sharing across teams.
  • Maintain internal spreadsheets and assist with data clean-up and formatting tasks.
  • Maintain a content calendar and schedule social media posts.
  • Assist in creating simple graphics or copy for posts.
  • Monitor engagement and report key metrics monthly.
  • Create and update policies and procedures manuals while efficiently managing executive calendars.

Qualifications:

  • 2+ years of experience in virtual assistance, accounting, or administrative support roles.
  • Strong knowledge of QuickBooks Online or similar platforms.
  • Proficient in Microsoft Excel and Google Workspace (Docs, Sheets, Drive).
  • Familiarity with eCommerce operations and wine inventory management platforms.
  • Basic graphic design skills using Canva or similar tools.
  • Excellent written and spoken English communication.
  • High level of integrity, discretion, and attention to detail.
  • Ability to work independently with minimal supervision and manage time effectively.

Benefits:

  • Competitive salary
  • Career growth and development opportunities
  • Work closely with a team of industry leaders who have successfully scaled BPOs in the past

Seniority Level: Entry level

Employment Type: Full-time

Job Function: Accounting/Auditing

Industries: Food and Beverage Services

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