Senior Executive Coordinator

15 hours ago

Province of Palawan, Mimaropa, Philippines beBeeAdministrative Full time $60,000 - $80,000
Operations Administrator

We are seeking an exceptional Operations Administrator to support our leadership team and drive the success of our organization. This is a dynamic role that requires strong organizational skills, attention to detail, and the ability to manage multiple projects and deadlines.

The ideal candidate will have proven experience in executive administration, excellent written and verbal communication skills, and the ability to work independently with minimal supervision. They will be responsible for providing administrative support to the CEO, COO, CFO, and executive team, as well as managing operations and compliance across multiple service locations.

Key Responsibilities
  • Executive & Administrative Support: Serve as a key liaison between leadership, staff, students, volunteers, and external contacts; coordinate across departments to ensure smooth execution of executive initiatives;
  • Operations & Compliance: Manage park permitting processes, oversee contracts with universities for occupational therapy student placements, coordinate internship and volunteer programs, and assist with Group Assistant hiring;
  • Project & Data Management: Input and maintain program data in the EMR system for accurate billing and service delivery, process and distribute superbills, and monitor project deadlines via ClickUp and Google Workspace;
  • Technology & Communications: Update the company website with staff changes and program updates, support operational and marketing tasks, record and document processes via Loom for training and onboarding;
Requirements
  • Proven experience in executive administration or a related field;
  • Exceptional organizational and time-management skills with the ability to juggle multiple priorities;
  • Strong written and verbal communication skills with the ability to communicate effectively with diverse stakeholders;
  • Ability to work independently with minimal supervision and take ownership of tasks and projects;
  • Comfortable using and managing multiple platforms, including ClickUp, Trello, Google Workspace, EMR systems, Acuity Scheduling, Zoom, Google Meet, LastPass, Loom, Squarespace;
  • High level of accuracy and attention to detail, especially in compliance-related and data-entry tasks;
  • Experience with multi-state practices or organizations experiencing rapid growth is an asset.
Benefits
  • Competitive salary commensurate with experience;
  • Opportunities for professional development and growth;
  • Work in a dynamic and supportive team environment;
  • Make a meaningful impact by helping to build and strengthen families.

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