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Payroll Operations Specialist

1 week ago

Manila, National Capital Region, Philippines Everise Full time

Job Overview

The Assistant Payroll Manager position at Everise is a key role that oversees the management of all payroll processes, ensuring compliance with applicable federal, state, and local payroll regulations.

This position partners closely with internal stakeholders including finance/accounting, human resources, and company employees to disseminate payroll information accurately and according to schedule.

Key Responsibilities

  • Manage all payroll day-to-day operations for multi-state payroll, including disbursement of garnishments, benefits, and taxes consistent with all applicable wage and hour laws
  • Work closely with accounting to ensure all payroll outputs are funded in a timely manner
  • Responsible for adherence to all governmental reporting and regulations and maintenance of sound control processes to protect company assets and advise management of needed actions
  • Oversee the payroll tax functions and sign off on quarterly and annual payroll tax filings
  • Manage and provide leadership and coaching to the payroll team to optimize output
  • Develop and maintain process maps and documentation regarding payroll processes. Implement controls and the appropriate 'checks and balances'
  • Oversee the payroll activities related to account reconciliation, monthly variance analysis, payroll accruals, and journal entry review
  • Maintain communication and strong relationships with HR, and Accounting/Finance to review cross-departmental impacts, strategy, and reconcile data sharing related to payroll
  • Recommend and implement changes leading to best-practices operations
  • Set a tone of collaboration among the payroll team, stakeholders, and cross-functional teams to provide a high level of customer service
  • Manage regular preparation of relevant payroll reports for Senior Management, Human Resources and Finance departments as well as governmental agencies on a weekly, monthly, quarterly or year-end basis as applicable
  • Handles all HCM, Timekeeping and Absence module updates in Workday. Responsible for resolving issues raised related to Workday functionalities
  • Generate various payroll reports for accounting and operations purposes as requested
  • Audit and review all payroll invoices for the department
  • Able to assist in overseeing the payroll and benefits team
  • Able to provide accurate compliance reporting and month-end accruals to promote process improvement for payroll and benefits
  • Assist in payroll process and validation, will process payroll inputs and pay defects process yearly appraisal
  • Assist in yearly audit and year-end reporting
  • Special projects as assigned