Project Coordinator

This role offers the chance to support construction operations with project management skills.

• Manage project documentation, schedules, and budgets effectively.
• Communicate and coordinate tasks across multiple teams.

Key responsibilities include:

1. Assisting with ordering materials and managing trade partner documentation.
2. Collecting W-9s and Certificates of Insurance from trade partners.
3. Maintaining updated schedules, budgets, and project records.
4. Capturing detailed notes in daily construction stand-ups and weekly production meetings.
5. Following up on assigned tasks and ensuring accountability across the construction team.
6. Helping prepare scopes of work and distributing them to trade partners for contract execution.
7. Gathering invoices, receipts, and assisting with financial reconciliation.
8. Creating Gantt charts and detailed schedules to ensure proper project planning and the completion of project milestones.
9. Developing project estimates and budgets, tracking expenses, and identifying cost-saving opportunities.
10. Generating take-offs to calculate material and labor requirements for construction projects.
11. Soliciting bids from subcontractor trade partners and evaluating proposals.
12. Managing contracts, W9s, and Certificates of Insurance (COIs) with trade partners.
13. Processing invoices from trade partners, verifying accuracy, and ensuring timely payment.
14. Communicating and providing direction to trade partners, implementing the construction schedule.
15. Updating and maintaining the selections sheet, ensuring alignment with project specifications.
16. Keeping project specification sheets up-to-date and coordinating with architects and designers as needed.
17. Documenting and managing orders, work orders, and purchase orders.
18. Managing and coordinating punch lists and construction closeout.
19. Managing lien release waivers to ensure compliance with legal requirements.
20. Assisting with materials procurement, including sourcing, ordering, and tracking materials for construction projects.
21. Collaborating with suppliers and vendors to ensure timely delivery and cost-effective procurement.
22. Identifying suppliers and vendors that offer bulk purchasing and other discounted materials opportunities.
23. Assisting in the process of obtaining entitlements, permits, and other necessary approvals for construction projects.
24. Helping maintain a culture of procedural excellence through metric tracking and process improvement.
25. Proactively identifying, mitigating, and tracking recurring construction issues.
26. Supporting the Director of Construction in managing 30+ active projects.

Requirements for this position include:

• Strong organizational and project management skills with attention to detail.
• Prior experience in construction project management or a related field is preferred.
• Familiarity with scheduling tools, Gantt charts, and critical path scheduling.
• Excellent written communication and note-taking skills.
• Ability to coordinate tasks across multiple teams and follow up effectively.
• Experience with Buildertrend software is preferred (training available).
• Must be reliable, proactive, and highly collaborative.

Benefits of working in this role include:

• Full-time remote position with flexible working hours.
• Competitive hourly rate.
• Long-term opportunity with consistent project work.
• Professional development in construction project management and US-based building systems.
• Participation in a collaborative, mission-driven nonprofit tackling housing challenges in Baltimore.

Parity Homes is an Equal Opportunity Employer committed to creating an inclusive environment for all employees.