Legal Office Coordinator

17 hours ago

Caloocan City, National Capital Region, Philippines beBeeParalegal Full time ₱33,600
Job Overview

This position plays a pivotal role in ensuring the smooth daily operation of our law office by overseeing client communication, scheduling, document preparation, and billing processes.

The Responsibilities:
  • Email & Communication Management: Manage multiple client-group emails, ensuring prompt and professional responses.
  • Document & Calendar Management: Draft legal documents using available templates and software. Organize, monitor, and track court dates, hearings, and client consultations to avoid scheduling conflicts.
  • Client Relationship Support: Maintain ongoing communication with clients through reminders and updates. Ensure intake forms and worksheets are completed thoroughly and accurately.
  • Administrative Operations & Billing: Oversee task management using Asana to monitor staff workflow and deadline adherence. Assist in preparing and sending invoices and collection letters using MyCase billing software.
  • Special Projects & Personal Tasks: Coordinate events and staff recognition activities. Provide additional supportive tasks as needed for office operations.
Key Requirements:
  • Proven paralegal or legal assistant experience, especially in family law.
  • Experience managing multiple business email accounts and legal communications.
  • Strong calendar and schedule management skills for court and client appointments.
  • Familiarity with legal document drafting and form management using software tools.
  • Proficiency with project management platforms like Asana and billing software (e.g., MyCase).
About You:
  • You thrive in fast-paced legal environments requiring accuracy and discretion.
  • You value clear, honest communication and strong client relationships.
  • You are disciplined and able to handle multiple priorities without losing focus.
  • You enjoy working collaboratively with attorneys and office staff while taking initiative.

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