Executive Support Specialist

1 week ago

Biñan, Calabarzon, Philippines beBeeSupport Full time $7,200 - $7,800

We are seeking an experienced and highly organized Executive Support Specialist to provide administrative support to our CEO.

The ideal candidate will have exceptional communication skills, be tech-savvy, and thrive in a remote work environment.

Key Responsibilities:
  • Manage the CEO's calendar, schedule meetings, and coordinate appointments across multiple time zones
  • Handle email correspondence, prioritize messages, and draft responses on behalf of the CEO
  • Prepare, organize, and distribute documents, presentations, and reports using Google Workspace and Microsoft Office tools
  • Conduct research and provide concise summaries to assist the CEO in decision-making
  • Coordinate virtual meetings, including preparing agendas, taking detailed notes, and following up on action items
  • Maintain organized digital files and ensure timely retrieval of information
  • Act as a liaison between the CEO and internal/external stakeholders
Requirements:
  • A bachelor's degree in a related field is preferred
  • Previous experience as a virtual assistant, executive assistant, or in a similar role supporting senior leadership
  • Background in supporting C-level executives is preferred
  • Excellent English skills (written and verbal) with the ability to draft professional emails and documents
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
  • Tech-savvy and comfortable learning new tools and software as required
  • Familiarity with project management tools (e.g., Asana, Jira, or similar) is preferred
  • Experience working with a remote team and across time zones is also preferred
  • Strong organizational skills and attention to detail
  • Ability to multitask, prioritize effectively, and meet deadlines in a dynamic environment
  • High level of discretion and ability to handle sensitive information with confidentiality

We offer a competitive salary and benefits package. If you are a motivated and organized individual looking for a challenging opportunity, please submit your application.

This is a full-time position that can be performed remotely.

No prior experience working with our company is necessary.

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