High-Level Administrative Support Specialist

4 days ago

Cabuyao, Calabarzon, Philippines beBeeAdministrative Full time ₱100,000 - ₱120,000
Virtual Executive Assistant Role

We are seeking a highly organized and detail-oriented Virtual Executive Assistant to support our company's senior-level managers.

The ideal candidate will perform a variety of high-level administrative tasks, including managing calendars, making travel arrangements, and preparing expense reports.

This role requires excellent time management skills, the ability to prioritize work, and strong organizational skills with the ability to multi-task.

The successful candidate should be able to act without guidance and provide personalized and timely support to executive members.

Main Responsibilities
  • Manage complicated and busy schedules
  • Perform planning, logistics, and operations work
  • Provide comprehensive administrative support
  • Coordinate individual and group travel
  • Handle confidential and sensitive information with appropriate judgement and discretion
  • Support data entry, project completion, event/meeting planning, filing, mail handling, and correspondence processing
  • Organize meetings and summits from start to finish
  • Screen phone calls, prepare documents, pay bills, maintain records, and handle various errands as needed
  • Create and maintain personal action items, to-do lists, and follow up on tasks proactively
Required Skills and Qualifications
  • Proven experience as an Executive Assistant or Personal Assistant within a BPO environment
  • Excellent command of English language
  • Demonstrated ability to handle confidential information with discretion
  • Familiarity with office management systems and procedures
  • Proficiency in MS Office, particularly Excel and PowerPoint
  • Strong time management skills and ability to prioritize work
  • Attention to detail and problem-solving skills
  • Effective written and verbal communication skills
  • Strong organizational skills with ability to multi-task
Benefits Package

We offer a competitive compensation package, including health insurance, dental coverage, meal allowance, career growth opportunities, performance bonuses, and employee benefits.

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