High-Level Administrative Support Specialist
11 hours ago
The Executive Assistant with Paralegal/Law Firm Experience plays a vital role in supporting our organization by providing exceptional administrative assistance, expert legal support, and seamless client coordination.
Key Responsibilities:- Prepare, proofread, and organize complex legal documents, such as contracts, non-disclosure agreements, and memos, to ensure accuracy and compliance.
- Store, manage, and maintain confidential case files and sensitive legal documents securely.
- Collaborate closely with legal counsel or firm staff to track case progress and address requirements effectively.
- Efficiently manage calendars, schedule meetings, and coordinate appointments across multiple time zones to minimize disruptions.
- Monitor internal projects, facilitate team communications, and organize critical company or case data to drive success.
- Handle sensitive and confidential information with utmost discretion and care.
- Manage executive inboxes: respond promptly to emails, follow up on correspondence, and flag priority messages to ensure timely resolution.
- Engage in effective client communication via phone and email for scheduling, updates, and general inquiries to build strong relationships.
- Assist in tracking critical case deadlines, hearing schedules, and deliverables to meet organizational goals.
- A minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives, is required.
- Background or experience working in a law firm or handling paralegal duties is highly valued and preferred.
- Bachelor's degree or certificate in paralegal studies, business administration, or a related field is mandatory.
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