Operational Coordinator

24 hours ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱650,000 - ₱850,000
About the Role

This role requires a highly organized and proactive professional to provide end-to-end support across executive needs, project management, and operational coordination.


The ideal candidate thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.


Key Responsibilities
  • Manage calendars, appointments, and scheduling with proactive conflict resolution
  • Handle personal errands, research vendors/services, and coordinate lifestyle needs
  • Screen and manage communications (email, Slack, phone), ensuring timely responses
  • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes
  • Anticipate all travel needs, including accommodations, meals, and personal care
  • Build comprehensive itineraries with contingency planning
  • Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables

Requirements
  • 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred)
  • Proven ability to manage multiple stakeholders, priorities, and deadlines
  • Proficiency with ClickUp (or similar PM tools), Google Workspace, Slack, and Excel/Google Sheets
  • Excellent organizational skills with strong follow-through and attention to detail

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