Senior Support Professional

About the Position:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to a principal of a dynamic family office with significant investments in Private Equity, Venture Capital, and other diverse asset classes. This role requires a professional who can seamlessly manage administrative tasks while also understanding the fast-paced and confidential nature of investment activities.

The ideal candidate will have extensive experience as an Executive Assistant supporting senior executives, preferably within a fast-paced environment, and prior experience in Private Equity, Venture Capital, Investment Banking, or a similar financial services environment is highly preferred.

This role offers a unique opportunity for growth and development, working with high-growth startups and dynamic companies from the comfort of your own home. You will have the chance to make an impact on fast-growing organizations and deliver an excellent client experience.

• Main Responsibilities:
• Coordinate and book complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, ensuring efficiency and cost-effectiveness.
• Proactively manage and prioritize a demanding executive calendar, scheduling meetings, appointments, and calls. Efficiently manage email correspondence, drafting responses, flagging urgent matters, and organizing the inbox.
• Conduct thorough research for various personal and professional purchases, identifying optimal solutions, negotiating with vendors, and managing the procurement process from inquiry to delivery.
• Handle a wide range of administrative tasks, including preparing presentations, organizing documents, managing expenses, maintaining organized filing systems (digital and physical), and handling confidential information with the utmost discretion.
• Assist with light research related to investment opportunities, prepare summary documents, organize investor materials, and maintain confidentiality regarding sensitive financial information.

Requirements:

• At least 5 years of experience as an Executive Assistant supporting senior executives, preferably within a fast-paced environment.
• Prior experience in Private Equity, Venture Capital, Investment Banking, or a similar financial services environment is highly preferred.
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools.
• Excellent written and verbal communication skills, with a keen eye for detail.
• High level of discretion, professionalism, and integrity when handling confidential information.
• Proactive, resourceful, and able to anticipate needs and act independently.
• Ability to work flexible hours when required to accommodate executive travel and urgent matters.

Benefits:

• Meaningful Work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as Our Biggest Asset: We are genuinely invested in our people's career and welfare.
• Global Reach & Local Impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

Hiring Process:

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.