Bid Project Coordinator

3 days ago

Quezon City, National Capital Region, Philippines beBeeEstimator Full time ₱12,000 - ₱18,000

We are seeking a highly organized and proactive Bid Estimator to support our estimating teams.

  • This fully remote position plays a vital role in coordinating all aspects of the bid process—ensuring that proposals are complete, accurate, and submitted on time.

The ideal candidate is detail-oriented, a strong communicator, and highly proficient in Microsoft Excel. Construction or engineering experience is preferred but not required.

Key Responsibilities:
  • Bid Package Management
  • Coordinate and track bid proposals from initiation to submission
  • Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications
  • Organize files for executive review and maintain consistent folder structures
  • Solicit and track supplier and subcontractor pricing
  • Maintain and update a bid contact database with key partners
  • Ensure all quotes are documented and properly saved for reference
  • Collaborate with estimators on bid deadlines and scheduling
  • Assist with software tracking and document management
  • Generate summary bid reports and maintain a bid calendar
  • Administrative & Compliance
  • Prepare and submit prequalification packages, forms as required
  • Ensure bid records are saved and easily accessible for audit and historical review
  • Support the implementation of a Delegation of Authority (DOA) process to route bids for internal approvals
  • Must have prior remote work experience and a proven ability to self-manage in a virtual setting
  • Strong proficiency in Microsoft Excel is a must (pivot tables, lookups, formatting, etc.)
  • Detail-oriented with strong organizational and follow-up skills
  • Excellent written and verbal communication skills
Requirements:

A strong understanding of Microsoft Excel and excellent organizational skills are essential for this role.

The ideal candidate will have excellent written and verbal communication skills and the ability to work independently in a remote setting.

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