Executive Support Professional

20 hours ago

Mabalacat, Central Luzon, Philippines beBeeAdministrative Full time ₱4,500,000 - ₱5,500,000
Job Overview

A dedicated administrative professional is sought to provide executive-level support in a fast-paced, multi-service agency environment.

Key Responsibilities
  • Calendar and Project Management: Maintain detailed calendars, project timelines, and task tracking to organize real estate shoots, post-production timelines, and creative service deliverables.
  • Client Communication Support: Assist with drafting follow-up emails, coordinating appointments, and preparing polished client-facing materials aligned with brand standards.
  • Inbox, CRM & File System Oversight: Ensure timely responses across platforms and communication channels; keep communications and files organized.
  • Proposal & Document Preparation: Assist with preparing client proposals, internal reports, production checklists, and delivery folders with accurate formatting and attention to detail.
  • Media Scheduling & Shoot Coordination: Help coordinate real estate media shoots, delivery timelines, and internal resource scheduling; liaise with photographers, editors, and clients as needed.
  • Client Success & Team Integration: Support client success initiatives and assist in ensuring team alignment across departments.
Required Skills & Qualifications
  • Minimum 5.5+ years supporting executives in fast-paced creative or service-based businesses; experience with real estate media or production workflows preferred.
  • Proactive, Self-Starter: Ability to take initiative, work independently, and offer solutions before being asked.
  • Strong Communication Skills: Excellent written and verbal communication; ability to draft professional correspondence and interact with clients as needed.
  • Notion & Tech Proficiency: High proficiency in Notion required; familiarity with project management tools, G Suite, Dropbox, and GoHighLevel CRM an advantage.
  • Detail-Oriented & Deadline Driven: Demonstrated ability to prioritize, meet timelines, and manage logistics without constant oversight.
  • Client & Team-Oriented Mindset: Committed to supporting internal team performance and client satisfaction by anticipating needs and acting as an integrator across multiple operational areas.
Additional Information

This role involves working in a collaborative, dynamic environment with a focus on delivering high-quality results and excellent client experiences.

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