Virtual Home-Based Administrative Support Specialist

2 days ago

Manila, National Capital Region, Philippines beBeeAdministrative Full time ₱40,000 - ₱45,000
Administrative Professional Job Opportunity

We are seeking an organized and detail-focused individual to support our client in a dynamic environment. As a Home-Based Administrative Assistant, you will handle various administrative tasks, including mail processing, vendor order management, and record maintenance.

Key Responsibilities
  • Oversee clerical tasks, such as processing, sorting, and routing incoming and outgoing mail.
  • Provide exceptional customer service and demonstrate strong interpersonal skills.
  • Sort and distribute vendor invoices to the billing and accounts payable departments as necessary.
  • Order and manage inventory; receive and forward documentation to the ASB inventory/sales support team for receipt completion.
  • Verify order receipt with vendors to meet delivery timelines.
  • Track orders from production schedules to delivery dates through workflow management systems.
  • Manage backorder processes, including identification of backorders and replacement with comparable products.
  • Reduce accounts receivable aging by implementing effective strategies.
  • Assist clients with administrative duties.
  • Maintain accurate records and update databases as needed.
Requirements
  • Candidates should possess a college degree in Marketing, Business Administration, or a related field.
  • A minimum of 3-5 years of experience in Customer Service, Data Entry, Administrative Assistance, or similar roles is required.
  • Excellent spoken and written English communication skills are essential.
  • Candidates must be able to work U.S. EST hours (graveyard shift in PH time).
  • Strong understanding of office management systems and procedures is necessary.
  • Proficiency in Microsoft Office Suite and Google Suite is required.

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