Project Executive Assistant

15 hours ago

Bacoor, Calabarzon, Philippines beBeeProjectCoordinator Full time ₱650,000 - ₱850,000
Job Overview

The Project Coordinator is a key role in project execution, responsible for coordinating daily tasks, tracking deliverables, and facilitating communication among stakeholders.

Key Responsibilities:
  • Support the coordination of project activities and deliverables on a daily basis
  • Monitor project schedules, action items, and reporting deadlines to ensure timely completion
  • Assist in planning meetings, taking notes, and managing follow-ups to maintain project momentum
  • Maintain and regularly update project plans, timelines, and task trackers to ensure accuracy and alignment
  • Cultivate effective communication between internal teams and external partners to facilitate collaboration and knowledge-sharing
  • Prepare draft reports, presentations, and briefing materials as needed to support project goals and objectives
  • Regularly monitor workstream progress and flag potential risks or delays to mitigate impact
  • Ensure compliance with contract or grant requirements and maintain related documentation
  • Organize and manage shared folders and files to ensure proper version control and access
  • Provide administrative support to project managers and technical leads to enhance team productivity
Qualifications
  • Bachelor's degree in Business Administration or a related field
  • At least 3 years of experience in project planning, documentation, scheduling, and reporting in complex environments
  • Strong organizational, time management, and multitasking skills to prioritize tasks effectively
  • Excellent communication and interpersonal abilities to build strong relationships with stakeholders
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello)
  • Able to work independently with minimal supervision and adapt to shifting priorities
  • Strong problem-solving skills and attention to detail to ensure accuracy and quality

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