Administrative Support Specialist

7 days ago

Tanauan, Calabarzon, Philippines beBeeAdministrative Full time ₱2,700,000 - ₱3,700,000
Virtual Assistant Position

We are seeking a detail-oriented Virtual Assistant to support our internal projects. This role will be responsible for providing administrative assistance to ensure project success.

  • Project Management: Assist with project planning and execution, ensuring adherence to timelines and deliverables.
  • Progress Monitoring: Regularly update stakeholders on project progress.
  • Coordination: Coordinate appointments, meetings, travel arrangements, and other tasks as needed.
  • Communication: Prepare and edit correspondence, communications, presentations, and other documents.
  • Proactive Communication: Ensure timely email correspondences and coordinate follow-up tasks.
  • Meeting Coordination: Organize and coordinate internal meetings, including preparation of agendas, taking minutes, and following up on action items as needed.
  • Contact Management: Maintain contact lists, assist in scheduling client meetings, and preparing client reports.
  • Client-Facing Documents: Assist in the preparation and review of client-facing documents and presentations.
  • Content Creation: Create and edit content for various platforms.
  • Data Analysis: Analyze data for internal reports and presentations as needed.
Requirements
  • Experience: Proven experience as a virtual assistant or in a similar administrative role.
  • Communication Skills: Excellent written and verbal communication skills.
  • Organizational Skills: Strong organizational and time-management abilities.
  • Attention to Detail: Strong attention to detail and problem-solving skills.
  • Independence: Self-motivated, proactive, and capable of working independently with minimal supervision.
  • Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

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