Senior Business Administrator

7 days ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱45,000 - ₱60,000
Job Summary

We are seeking a highly organized and proactive Administrative Professional to support an entrepreneurial leader with multiple business ventures. As the central point of contact, you will ensure seamless day-to-day operations, manage digital systems, and maintain a structured approach to tasks and projects.

Key Responsibilities:
  • Oversee email inboxes, implement a clear system for inbox management, and minimize back-and-forth communication.
  • Manage calendars, schedule meetings, set reminders, and resolve scheduling conflicts.
  • Follow up on post-meeting tasks, track action items, and maintain momentum across ongoing projects.
  • Update spreadsheets for financial tracking, invoices, and property-related bills using Excel and Google Sheets.
  • Monitor and coordinate bill payments, segregate by category or property, and maintain proper naming conventions.
  • Track tasks and small project coordination using tools like Asana.
  • Provide support with travel arrangements, including itineraries and necessary documentation.
  • Assist with personal administrative tasks, such as paying personal bills or maintaining personal records.
  • Liaise with external stakeholders, drafting emails and documents for review.
  • Explore business opportunities, research ideas, and capture next steps.
  • Maintain organized systems and files across Google Workspace (Gmail, Calendar, Drive).
  • Communicate daily via WhatsApp for action item updates.
  • Perform data entry, documentation, and general administration with high accuracy.
Requirements:
  • At least 4 years of experience supporting entrepreneurs with multiple business ventures.
  • Exceptional email and calendar management skills, with confidence managing several inboxes simultaneously.
  • Strong financial admin experience, particularly in managing spreadsheets, tracking bills, and analyzing gaps to identify solutions.
  • Familiarity with Google Workspace (Gmail, Calendar, Drive), Zoom, Google Meet, Asana, Excel, Google Sheets, and WhatsApp.
  • Excellent verbal and written English skills, with strong grammar, clear articulation, and a professional tone.
  • Highly focused on creating and maintaining structured systems and organized digital filing.
  • Detail-oriented, with a habit of validating assumptions and seeking clarity.
  • Attentive listener who follows instructions accurately while identifying gaps and offering input.
  • Trustworthy and comfortable handling sensitive information.
Benefits:
  • $50 Internet Allowance
  • $50 HMO allowance
  • 20 days Paid Time Off

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