Business Operations Specialist

2 days ago

Cebu City, Central Visayas, Philippines beBeeBusinessOperations Full time ₱12,000 - ₱16,800
Business Operations Specialist

We are seeking a highly skilled Business Operations Specialist to join our team. This individual will play a key role in managing all client communications, ensuring proactive follow-ups, and eliminating missed opportunities.

About the Role
  • The Business Operations Specialist will be responsible for coordinating between office, field teams, and subcontractors to maintain clear communication channels and updated job requirements.

This role is ideal for an organized and detail-oriented individual with strong administrative skills. The successful candidate will have experience with construction or trades industry administrative processes and be proficient with accounting software (Xero experience preferred) and construction management tools.

Responsibilities:
  1. Manage all client communications with 24-hour response times and proactive follow-ups.
  2. Coordinate between office, field teams, and subcontractors.
  3. Handle comprehensive administrative tasks including data entry, invoice processing, and maintaining organized job documentation.
  4. Oversee compliance management, including build pass, WHS documentation, and ensuring all job documents are properly maintained.
  5. Utilize and optimize software systems for maximum efficiency and quality control processes.
  6. Chase up employee tasks, deliverables, and site reporting to improve team accountability and performance.
  7. Assist with quoting and tendering processes, including supplier price checking and quote comparisons.
  8. Forward all financial documents to Xero and manage systematic invoice processing to prevent cash flow delays.
  9. Implement weekly checklists for site managers covering job variations, accidents, client satisfaction, and progress updates.
Requirements:
  • Strong experience with construction or trades industry administrative processes.
  • Proficiency with accounting software (Xero experience preferred) and construction management tools.
  • Excellent written and verbal communication skills with ability to interact professionally with clients and team members.
  • Experience with compliance documentation and understanding of WHS requirements in construction.
  • Strong organizational skills with ability to manage multiple projects and deadlines simultaneously.
  • Proactive mindset with ability to identify process improvement opportunities.
  • Experience with data entry, invoice processing, and financial administration.
  • Comfortable using screen recording software and creating process documentation.

  • Business Operations Specialist

    3 days ago

    Cebu City, Central Visayas, Philippines beBeeProcess Full time ₱1,200,000 - ₱1,500,000

    At a leading enterprise, we drive change by harnessing artificial intelligence and digital innovation to accelerate advanced technology solutions.Job Description:We are seeking an Operations Process Specialist to join our team in Accounts Payable. As a key member of our AP team, you will be responsible for processing vendor invoices accurately and responding...

  • Legal Intake Specialist

    1 week ago

    Cebu City, Central Visayas, Philippines Operations Army Full time $40,000 - $80,000 per year

    Legal Intake Specialist (Remote)Schedule: Full-Time | Monday - Friday, 9:00 AM - 5:00 PM ESTApply Position OverviewThe Legal Intake Specialist plays a pivotal role as the first step in the healthcare medical records retrieval process. This position ensures that every request is accurate, complete, and optimized for downstream success. The precision and...

  • Business Operations Support Specialist

    1 week ago

    Cebu City, Central Visayas, Philippines beBeeOperations Full time ₱2,000,000 - ₱4,000,000

    Job OverviewThe Business Operations Support Specialist is responsible for delivering high-quality support to the sales and marketing departments. This role plays a vital part in driving business growth by ensuring seamless operations.Main ResponsibilitiesData AnalysisAnalyze sales data to identify trends, opportunities, customer churn, and areas for...

  • Chief Technical Support Specialist

    2 days ago

    Cebu City, Central Visayas, Philippines beBeeIT Specialist Full time $68,000 - $79,000

    Key IT RoleThis position focuses on delivering high-quality technical support to employees, ensuring seamless collaboration between teams and facilitating the efficient operation of enterprise systems.The ideal candidate will possess strong problem-solving skills, be proficient in managing complex IT operations, and have excellent communication abilities to...

  • Analyst, Finance Special Operations

    2 weeks ago

    Cebu City, Central Visayas, Philippines Dover Business Services Full time

    Join to apply for the Analyst, Finance Special Operations role at Dover Business Services1 month ago Be among the first 25 applicantsJoin to apply for the Analyst, Finance Special Operations role at Dover Business ServicesSummary DescriptionWorking with an emerging shared services organization, the Senior Specialist is responsible for delivering the mandates...

  • Business Operations Specialist

    7 days ago

    Cebu City, Central Visayas, Philippines beBeeOperations Full time $75,000 - $90,000

    Business Operations Analysts play a pivotal role in driving business efficiency and growth.About the RoleThe ideal candidate will have a solid understanding of business operations, with expertise in managing complex processes and identifying areas for improvement.Key Responsibilities:Analyzing business data to identify trends and opportunities for...

  • System Specialist for OTC

    1 week ago

    Cebu City, Central Visayas, Philippines Dover Business Services Full time $40,000 - $80,000 per year

    POSITION TITLE: Specialist, Systems and Application (OTC)REPORTING TO: Lead, GTELOCATION: Cebu, PhilippinesSummary DescriptionDover Business Services (DBS) is looking for a talented systems specialist to join our Global technology Enablement Team. The sole purpose of the position of the systems specialist is to bridge the gap between business needs and IT...

  • Training Specialist, Customer Experience

    4 days ago

    Cebu City, Central Visayas, Philippines Dover Business Services Full time $104,000 - $130,878 per year

    POSITION TITLE:Training Specialist, Customer ExperienceREPORTING TO:Manager, Engaged ServicesLOCATION:Cebu, PhilippinesSummary DescriptionDover Business Services is currently looking for a Training Specialist who will be responsible for aligning Dover Food Retail – After Market Parts team performance with the organization's goals by developing and...

  • Analyst, Finance Special Operations

    2 weeks ago

    Cebu City, Central Visayas, Philippines Dover Business Services Europe Full time

    Join to apply for the Analyst, Finance Special Operations role at Dover Business Services Europe.Working with an emerging shared services organization, the Senior Specialist is responsible for delivering the mandates of the Special Operations Team. This team tackles time-sensitive and mission-critical operational imperatives from Order-to-Cash,...

  • Data Operations Associate

    1 week ago

    Cebu City, Central Visayas, Philippines Work Avenue and Business Solutions Incorporated Full time ₱200,000 - ₱300,000 per year

    We are seeking a detail-oriented and highly organized Data Entry to join our team. The role involves accurately inputting, updating, and maintaining large volumes of data into company databases and systems. You will be responsible for ensuring the integrity and accuracy of information while supporting various departments with timely and reliable data...