Document Management Specialist

2 weeks ago

Olongapo City, Central Luzon, Philippines Solenergy Systems Inc. Full time

Company Overview

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Solenergy Systems Inc. is a leading provider of innovative energy solutions, committed to delivering exceptional results and exceeding customer expectations.

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Job Description

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  • Maintain and organize office systems to ensure seamless operations, including filing, records management, and document preparation.">
  • Establish and maintain document control procedures and systems to guarantee accuracy and consistency.">
  • Classify, categorize, and organize documents according to a predetermined filing system for easy access and retrieval.">
  • Create and format documents in accordance with organizational standards to ensure professionalism and efficiency.">
  • Control the distribution of documents internally and externally to ensure timely and effective communication.">
  • Manage the process of sending documents to the appropriate individuals or departments to minimize errors and delays.">
  • Monitor and manage document versions to ensure that the most current versions are in use.">
  • Implement version control protocols to track changes and updates for enhanced collaboration and productivity.">
  • Facilitate the retrieval of documents as needed to support business operations and decision-making.">
  • Maintain organized and easily accessible document repositories to promote efficient searching and archiving.">
  • Track the review and approval process for documents to ensure that all stakeholders are informed and involved.">
  • Ensure that documents are reviewed by the relevant stakeholders and approved in a timely manner to prevent delays and errors.">
  • Conduct regular quality checks on documents to ensure accuracy and completeness.">
  • Identify and rectify errors or discrepancies in documents to maintain data integrity and consistency.">
  • Collaborate with various departments to collect, organize, and distribute documents to support business objectives.">
  • Work closely with project managers, engineers, and other stakeholders to meet document control needs and deliver high-quality results.">
  • Use document management software and tools to streamline processes, enhance productivity, and improve overall efficiency.">
  • Stay updated on advancements in document control technology to remain competitive and compliant with industry standards.">
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Required Skills and Qualifications

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  • Proven experience in document management and administration.">
  • Strong organizational and time management skills to prioritize tasks and meet deadlines.">
  • Excellent communication and interpersonal skills to collaborate with cross-functional teams.">
  • Ability to maintain confidentiality and handle sensitive information with discretion.">
  • Proficiency in document management software and tools, such as [insert specific software].">
  • Knowledge of industry standards and best practices for document control.">
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.">
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Benefits

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  • Others

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    Solenergy Systems Inc. is an equal opportunity employer committed to diversity and inclusion. We welcome applications from qualified candidates who share our values and passion for excellence.

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