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Office Administration Supervisor

2 weeks ago

Davao City, Davao, Philippines Global Coordination Center Full time

We are seeking an experienced Office Manager and Administrative Assistant to join our team at the Global Coordination Center in Davao City.

This role involves overseeing day-to-day office operations, managing staff, handling administrative tasks, and ensuring seamless coordination between our headquarters in Hong Kong and operations in Manila.

The ideal candidate will have a Bachelor's degree in Business Administration, Management, or related field, and proven experience in office management or administrative roles.

Responsibilities:

  1. Lead the setup of the new office, including space organization, equipment installation, and facilities management.
  2. Oversee the recruitment and onboarding of new staff and manage daily office operations.
  3. Handle all administrative tasks such as managing bills, office supplies, and vendor relationships.
  4. Synchronize regularly with the head office in Hong Kong and provide timely updates and reports to the Operations Manager in Manila.
  5. Troubleshoot and resolve daily office issues, ensuring a smooth and efficient work environment.
  6. Manage office finances, track expenses, and maintain financial records for reporting.
  7. Coordinate with finance and IT teams to support staff and office needs.

Requirements:

  1. Bachelor's degree in Business Administration, Management, or related field.
  2. Proven experience in office management or administrative roles.
  3. Strong communication skills and ability to coordinate across multiple locations.
  4. Proficiency in Microsoft Office and familiarity with financial management.