Top-Level Administrative Professional

2 days ago

Mandaue City, Central Visayas, Philippines beBeeExecutive Full time ₱53,000 - ₱80,500
Job Description">

We are seeking a highly skilled and organized Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to senior-level executives, ensuring the smooth operation of daily tasks and activities.

">Key Responsibilities:">
  • ">
  • Create and send statements or invoices, track payments, and record company expenses">
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings">
  • Store and organize documents and files">
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes">
  • Research products, purchase goods & secure samples">
  • Store, update & collect information for marketing and sales campaigns through a CRM system">
  • Monitor projects, conduct internal communication & organize company data">
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings">
  • Prepare itineraries, book hotels, rental cars, etc">
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries">
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails">
  • Synthesize data & other content into cohesive reports and presentation slides">
  • Upload videos, manage negative reviews, and keep the account profile up to date">
">Qualifications:">
  • ">
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)">
  • Bachelor's degree or any certificate course (required)">
  • Excellent phone, email, and instant messaging communication skills">
  • Excellent English communication skills, both written and verbal (at least B2 level)">
  • Solid organizational & time management skills">
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP">
  • Experience with word-processing software and spreadsheets (e.g., MS Office)">
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)">
  • Proactive attitude & willingness to be trained">
  • Able to work on a graveyard shift">
">Benefits:">
  • ">
  • Health Insurance (HMO)">
  • Performance Incentives">
  • Job Security and Stability">
  • Paid Training">
  • Inclusive Culture">
  • Upskilling Opportunities">
  • 100% Work-From-Home">
  • Exceptionally Supportive Team">
  • Opportunities for Career Growth">
  • Fun Work Environment">
  • Holiday & Overtime Pay">
">Schedule:">

US work hours (20-40 hours per week)

">Location:">

This is a remote job

"]],

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