Executive Support Specialist

3 weeks ago

Manila, National Capital Region, Philippines Addmore Outsourcing Inc. Full time

We are seeking a diligent and organized Administrative Assistant to support our team at Addmore Outsourcing Inc. The ideal candidate will have a keen eye for detail and excellent communication skills.

Key Responsibilities:

  • Scheduling and Coordination: Organize and manage the executive's calendar, scheduling meetings, appointments, and virtual events. Coordinate with internal and external stakeholders to ensure all scheduling needs are met efficiently.
  • Communication Support: Act as the first point of contact for all communications. Manage emails, phone calls, and online messages, ensuring prompt and professional responses to inquiries and requests.
  • Document Preparation: Create, edit, and format documents, presentations, and reports as needed. Ensure all documents are accurate, professionally presented, and adhere to company standards.
  • Record Management: Maintain and update digital records, databases, and CRM systems. Ensure accuracy and confidentiality of all information handled.
  • Meeting Support: Arrange virtual meetings and conference calls, including sending invitations, preparing agendas, and managing meeting materials. Handle follow-up actions and distribute meeting notes or minutes.
  • Administrative Support: Provide general administrative support, including filing, organizing digital files, and handling correspondence. Assist with special projects and tasks as required by management.
  • Travel Coordination: Coordinate travel plans, including booking flights, accommodations, and transportation for team members. Prepare detailed itineraries and handle any travel-related issues.
  • Office Operations: Manage and order office supplies and equipment as needed. Ensure that all necessary resources are available for the team to work effectively.
  • Time Management: Effectively prioritize and manage multiple tasks and deadlines. Demonstrate strong organizational skills to ensure that all administrative functions are completed accurately and on time.
  • Confidentiality: Handle sensitive information with discretion and ensure compliance with data protection and confidentiality policies. Maintain a high level of professionalism in all interactions.

Qualifications:

  • Education: Associates or Bachelor's degree in Business Administration or a related field is preferred.
  • Experience: Proven experience as an administrative assistant or in a similar role, preferably in a remote work environment.
  • Technical Skills: Proficiency in using office software and communication tools (e.g., Microsoft Office Suite, Google Workspace, Slack).
  • Soft Skills: Strong organizational and time-management skills with attention to detail.
  • Independence: Ability to work independently and manage tasks efficiently in a remote setting.
  • Problem-Solving: Strong problem-solving skills and the ability to handle unexpected issues with professionalism.

  • Executive Recruitment Specialist

    3 weeks ago

    Manila, National Capital Region, Philippines Visage Executive Search Full time

    Recruitment ResponsibilitiesAt Visage Executive Search, we are seeking a highly skilled Executive Recruitment Specialist to manage end-to-end recruitment for our hiring partners. Key responsibilities include:Job posting, sourcing, screening, and selection of the right candidatesProviding curated consultation with clients to understand their hiring needs and...

  • Executive Support Specialist

    4 weeks ago

    Manila, National Capital Region, Philippines Sagan Full time

    Job Title: Executive Support SpecialistLocation: RemoteJob Type: Independent ContractorAbout the Role:We are seeking a highly organized and proactive Executive Support Specialist to provide personalized support to an executive. The ideal candidate will have excellent time management skills, strong communication abilities, and the ability to work...

  • Executive Administrative Support Specialist

    2 days ago

    Manila, National Capital Region, Philippines Manila Teachers Mutual Aid System Inc. Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Administrative Support Specialist to provide personalized support to our top executives. The successful candidate will be responsible for managing calendars, making travel arrangements, and preparing expense reports.Key Responsibilities:Act as the primary point of contact among executives,...

  • Executive Support Specialist

    1 day ago

    Manila, National Capital Region, Philippines Anytime Cleaners Full time

    About Anytime CleanersWe are a dynamic and rapidly growing company seeking an exceptional Executive Support Specialist to join our team. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our office.Job SummaryWe offer a competitive salary range of $45,000 - $55,000 per year, depending on experience....

  • Senior Executive Support Specialist

    4 weeks ago

    Manila, National Capital Region, Philippines Rippedboxstation Full time

    At Rippedboxstation, we are seeking a highly skilled Senior Executive Support Specialist to provide exceptional administrative support to our CEO and Senior Leadership team.Key Responsibilities:Manage and maintain the CEO's calendar, schedules, and travel arrangements with precision and attention to detail.Screen and prioritize emails, phone calls, and other...

  • High-Performing Executive Support Specialist

    1 week ago

    Manila, National Capital Region, Philippines Top Virtual Assistants Full time

    We're looking for a highly skilled and dedicated individual to join our team at Top Virtual Assistants as an Executive Support Specialist. In this full-time, long-term position, you will provide top-tier support to our business partner, a major player in the events industry.The ideal candidate will be a proactive and organized professional with excellent...

  • Business Development Specialist

    3 days ago

    Manila, National Capital Region, Philippines Industrial Support Full time

    Job TitleBusiness Development SpecialistCompany OverviewWe are Industrial Support, a leading provider of industrial solutions. Our team is dedicated to delivering exceptional service and support to our customers.SalaryThe estimated salary for this role is PHP 120,000 - 180,000 per year, depending on experience.Job DescriptionWe are seeking a highly skilled...

  • Executive Recruiter

    1 month ago

    Manila, National Capital Region, Philippines Visage Executive Search Full time

    Job Overview:At Visage Executive Search, we are seeking a skilled Freelance Recruiter to join our team. As a key member of our recruitment team, you will be responsible for managing end-to-end recruitment processes for our hiring partners, from job posting and sourcing to selection and offer negotiation. Your expertise will be invaluable in providing curated...

  • Sales Engineer Specialist

    5 days ago

    Manila, National Capital Region, Philippines Visage Executive Search Full time

    Job Title: Sales Engineer SpecialistAbout the Role:We are seeking a highly motivated and experienced Sales Engineer to join our team at Visage Executive Search. In this role, you will be responsible for driving sales growth and developing strong relationships with customers in the electric actuator industry.Key Responsibilities:Develop and execute sales...

  • Mechanical Sales Representative

    1 month ago

    Manila, National Capital Region, Philippines Industrial Support Full time

    INDUSTRIAL SUPPORT**Job Title:** Sales Specialist**Job Summary:** We are seeking a highly skilled Sales Specialist to join our team at Industrial Support. The ideal candidate will have a strong background in mechanical engineering and sales, with a proven track record of success in selling and marketing heavy equipment. The successful candidate will be...

  • Sales Development Specialist

    4 weeks ago

    Manila, National Capital Region, Philippines Industrial Support Full time

    Key Responsibilities:As a Sales Development Specialist at Industrial Support, you will be responsible for driving sales growth and developing brand strategies. Key qualifications include a BA/BS in Marketing, Business, or Sales, as well as 1-2 years of experience in Sales/Brand Management. You will be expected to possess excellent communication and...

  • Senior Talent Acquisition Specialist

    3 days ago

    Manila, National Capital Region, Philippines Visage Executive Search Full time

    Job Summary:We are seeking a Senior Talent Acquisition Specialist to join our team at Visage Executive Search. In this role, you will be responsible for managing end-to-end recruitment processes for our hiring partners (clients) from job posting to offer negotiation.About the Role:The ideal candidate will have experience in talent acquisition and management,...

  • Sales Executive

    3 weeks ago

    Manila, National Capital Region, Philippines Prime Movers Business Solutions Inc. Full time

    Job Title: Sales SpecialistWe are seeking a highly motivated and results-driven Sales Specialist to join our team at Prime Mover Business Solutions Inc. As a Sales Specialist, you will be responsible for identifying and pursuing new business opportunities, building and maintaining strong relationships with clients, and driving sales growth.Key...

  • IT Support Specialist

    1 month ago

    Manila, National Capital Region, Philippines Nityo Infotech Full time

    Job DescriptionWe are seeking a highly skilled and motivated IT Support Specialist to join our team at Nityo Infotech. As an IT Support Specialist, you will be responsible for providing technical support and troubleshooting for hardware and software issues, as well as assisting in the maintenance and repair of IT equipment.Key Responsibilities:Provide...

  • Dedicated Administrative Support Specialist

    3 weeks ago

    Manila, National Capital Region, Philippines Top Virtual Assistants Full time

    We're seeking a highly skilled Administrative Support Specialist to join our team at Top Virtual Assistants. As an Executive Support Coordinator, you will provide top-tier support to our business partner, a major player in the events industry.This role requires unwavering dedication, razor-sharp attention to detail, and a work ethic that's second to none....

  • Administrative Support Specialist

    1 month ago

    Manila, National Capital Region, Philippines MOVE Your Biz Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to provide comprehensive administrative and operational support to our executive team. The ideal candidate will be fluent in both English and Mandarin, with strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.Key...

  • Senior Administrative Support Specialist

    1 month ago

    Manila, National Capital Region, Philippines Rippedboxstation Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Support Specialist to provide exceptional support to our CEO and Senior Leadership team. The ideal candidate will have a proven track record of providing high-level administrative support, managing complex calendars, and handling confidential information with discretion.Key...

  • Executive Support Coordinator

    3 days ago

    Manila, National Capital Region, Philippines SEAS CONNECTION INC Full time

    Company OverviewSEAS CONNECTION INC is a dynamic organization seeking a highly skilled Executive Secretary to provide top-notch support to our senior officials.About the RoleWe are looking for an exceptional Executive Support Coordinator to join our team. As an integral part of our operations, you will play a crucial role in organizing and maintaining the...

  • Global Business Growth Specialist

    3 days ago

    Manila, National Capital Region, Philippines Visage Executive Search Full time

    We are seeking a highly skilled and experienced Global Business Growth Specialist to join our team in Vietnam.The ideal candidate will have a proven track record of success in growing businesses and developing strong relationships with key stakeholders. They will be responsible for identifying new business opportunities, building and maintaining...

  • Heavy Equipment Sales Professional

    3 weeks ago

    Manila, National Capital Region, Philippines Industrial Support Full time

    About the Role:We are seeking a highly skilled Mechanical Sales Specialist to join our team at Industrial Support. As a Sales Specialist of Heavy Equipment, you will play a critical role in driving sales growth and delivering exceptional customer experiences.Key Responsibilities:Sales and Marketing: Utilize your expertise in selling and marketing heavy...