Chief Operations Support Specialist

6 days ago

Davao City, Davao, Philippines beBeeExecutive Full time ₱3,500,000 - ₱5,000,000
About the Role

This is a high-trust, high-impact Personal Executive Assistant position supporting both principals in their professional and personal affairs.

You'll play a key role in keeping operations running smoothly—whether it's managing schedules, coordinating household vendors, preparing concise updates, or simply anticipating needs before they arise.

This role is fully remote and designed for someone who thrives in fast-moving environments, is tech-savvy (especially with tools like ChatGPT, Notion, and Google/Microsoft Suites), and is eager to become a reliable, long-term extension of the client's team.

Key Responsibilities:

  • Manage complex calendars, appointments, and meeting logistics (both personal and professional).
  • Track and drive completion of key tasks and projects with minimal follow-up.
  • Prepare briefings, updates, and summaries in a clear, structured format.
  • Conduct vendor/product/travel research with thoroughness and attention to detail.
  • Handle expense reports, budget tracking, and simple spreadsheet management.
  • Coordinate household vendors and service providers (housekeeping, landscaping, pool, IT, etc.).
  • Troubleshoot basic tech issues across Mac/PC/iOS platforms.
  • Ensure consistent support even while principals are traveling—managing time zones, communications, and light coordination as needed.

Required Skills and Qualifications:

  • Minimum 3 years of experience as an Executive or Personal Assistant, ideally in a remote or fast-paced setup.
  • Excellent written and verbal English communication; Spanish or additional languages are a strong plus.
  • Highly organized, detail-oriented, and capable of managing multiple workstreams simultaneously.
  • Proficient with Microsoft Office 365, Google Workspace, and modern productivity tools (e.g., Notion, ChatGPT).
  • Strong numeracy, research, and summarization skills.
  • High-speed internet and a professional remote setup.
  • Flexible with time zones, with occasional availability to align with Eastern Time (Miami).
  • Ability to pass a background check.
  • Willingness to occasionally travel or collaborate in-person, if required.
Benefits

This role offers the opportunity to be part of a dynamic team, working remotely from anywhere in the world. You will have the flexibility to manage your schedule and work at your own pace, while still being able to contribute to the success of the client's business.

The ideal candidate will be highly motivated, proactive, and able to work independently with minimal supervision. If you are a highly organized and efficient individual who is passionate about providing exceptional support, please apply today.

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