High-Level Administrative Professional

6 days ago

Sorsogon, Bicol, Philippines beBeeAdministrative Full time $75,000 - $80,000
Senior Administrative Support

We are seeking a highly skilled Senior Administrative Support to join our team. This role will provide exceptional support to our executives, ensuring seamless operations and timely delivery of projects.

  • Key Responsibilities:
    • Manage the executive's calendar, coordinate meetings, and ensure all appointments run smoothly and on time.
    • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications.
    • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports.
    • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses.
    • Organize and maintain files, documents, and other essential records.
    • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes.
    • Monitor ongoing projects, ensure timely communication between teams, and track deliverables.
    • Coordinate team calendars and prevent scheduling conflicts.
    • Plan and prepare executive travel itineraries, book accommodations, and handle logistics.
    • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
    • Synthesize data into cohesive reports and create presentation slides for meetings and conferences.
    • Oversee account profiles, manage reviews, and upload relevant media content as needed.
    • Perform miscellaneous tasks to support the executive's needs and priorities.

Requirements:

  • Minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • University Bachelor's degree (Big 4 Universities)
  • Excellent phone, email, and instant messaging communication skills
  • Exceptional English communication skills, both written and verbal (C1 - C2 Level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift

Benefits:

  • Health Insurance
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)
Location: Remote Job
Salary: Up to $8,000 per month

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