High-Level Administrative Assistant

6 days ago

Sorsogon, Bicol, Philippines beBeeExecutive Full time $12,000 - $18,000
Administrative Support Professional

The primary role of this position is to provide high-level administrative support to physicians and senior management. This includes managing complex schedules, coordinating personal and business travel, preparing and reviewing presentations, and handling confidential correspondence.

Responsibilities will include owning physician and management scheduling, arranging personal and professional travel, preparing and reviewing high-quality presentations, drafting professional correspondence, maintaining databases, coordinating across departments, handling phone-based scheduling, protecting confidentiality, and supporting special projects.

Key Qualifications
  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.
Additional Requirements
  • Prior experience supporting physicians or in a medical setting.
  • Experience handling personal concierge tasks for executives.
  • Familiarity with AI tools for presentation and document creation.
  • Multilingual skills (Japanese or Spanish).
  • Advanced PowerPoint design skills.
Why You'll Thrive in This Role
  • Opportunity to work with a dynamic team in a fast-paced environment.
  • Chance to develop your skills and expertise in administrative support.
  • Collaborative work environment with opportunities for growth and advancement.

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