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Strategic Governance Expert

2 weeks ago

Manila, National Capital Region, Philippines Asian Development Bank Full time
Job Description:

This is an exciting opportunity to work with the Asian Development Bank (ADB) as a Principal Secretariat Specialist.

The position will be assigned in the Office of the Secretary (SEC), which provides strategic and operational support to ADB, the Board of Governors (BOG), and the Board of Directors (BOD).

You will oversee and provide technical guidance in all aspects of Board operations, including Board meetings, Board Week, informal Board sessions, informal Board meetings, and other Board-related meetings.

  • Assist the Secretary and Assistant Secretary in providing information to the BOD, working with relevant departments and inter-departmental working groups.
  • Oversee the full cycle of Board meetings, informal Board sessions, and other Board-related meetings, from planning the annual calendar to managing post-meeting requirements.
  • Oversee the schedule of BOD activities, collaborating with relevant departments and offices to minimize year-end and quarter-end bunching.
  • Provide advice on meeting procedures and oversee secretariat support, including preparing notices, agendas, minutes, and distributing documents. Oversee meeting logistics, including venue arrangements, virtual platforms, and necessary resources, to ensure smooth execution.
  • Manage the approval and release of Board decision notifications to relevant heads of departments and staff in the Management Approval System.
  • Provide regular updates to the BOD on indicative pipelines, Board calendar, and projections for item approvals.
  • Lead efforts to enhance Board-Management strategic engagement, including the planning and implementation of the Board Week.
  • Monitor the progress of Board decisions and recommendations, and follow up on action items to ensure completion and accountability.
  • Advise the Secretary on Board-related issues.
  • Oversee document management for Board operations, including the minutes of Board meetings, ensuring that all decisions and action items are documented and circulated promptly.
  • Lead reporting staff, providing clear guidance, performance monitoring, feedback, and development opportunities.
  • Provide support to a Board committee as needed.
  • Perform other related secretariat tasks as assigned by the Secretary and Assistant Secretary.