High-Level Administrative Support Specialist
1 day ago
A seasoned Administrative Professional will provide high-level administrative and personal concierge support to physicians and senior management.
Key Responsibilities- Manage complex schedules, coordinating multiple calendars, resolving conflicts, and ensuring accuracy.
- Arrange personal and professional travel, managing end-to-end bookings, itineraries, and contingency plans.
- Prepare and review high-quality presentations, ensuring branding, clarity, and accuracy in PowerPoint decks.
- Draft professional correspondence, writing letters and communication for physicians with a polished, professional tone.
- Maintain databases, updating and managing key records with 100% accuracy.
- Coordinate across departments, ensuring smooth information flow between the Director of Operations, Assistant Director, and physicians.
- Handle phone-based scheduling, acting as liaison when email scheduling is restricted.
- Protect confidentiality, managing sensitive medical and operational information with discretion.
- Support special projects, providing high-quality deliverables under tight deadlines.
- Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
- Proven success managing complex scheduling across multiple executives.
- Expertise in PowerPoint, Excel, email management, and database administration.
- C1-level English proficiency (spoken and written).
- Ability to work 100% aligned to PST hours.
- Strong attention to detail and accuracy in all deliverables.
- Demonstrated professionalism in handling confidential and sensitive information.
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