Remote Administrative Coordinator

1 week ago


Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time ₱24,000
Virtual Assistant Job Description

The General Virtual Assistant will be responsible for managing the day-to-day administrative tasks, ensuring smooth operations of the company. The ideal candidate should have excellent organizational skills, attention to detail, and proficiency in various software applications.

  • Store and organize documents and files
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
  • Research products, purchase goods & secure samples
  • Store, update & collect information for marketing and sales campaigns through a CRM system
  • Create and send statements or invoices, track payments, and record company expenses
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis)
  • Monitor projects, conduct internal communication & organize company data
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
  • Ad hoc tasks


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