Marketing Operations Coordinator

6 days ago

Makati City, National Capital Region, Philippines beBeeMarketing Full time ₱2,200,000 - ₱3,800,000

Marketing Support Specialists provide essential operational and administrative support to marketing departments.

Job Purpose:

This role is responsible for managing financial reporting, vendor relations, project capacity, data accuracy, and workforce processes.

  • Track and report on marketing expenses, including budget forecasting and monthly/quarterly financial summaries
  • Process transactions, including invoice management and reimbursement claims
  • Assist in workforce capacity planning by tracking and reporting project timelines and workloads
  • Maintain relationships with vendors, ensuring timely payments and compliance with company requirements
  • Oversee vendor onboarding and contracts, ensuring all agreements are documented and followed
  • Monitor project progress and assist in generating capacity reports to support team efficiency
  • Track and manage timelines for marketing projects to ensure deliverables are met on schedule
  • Consolidate data for campaign performance, Bitly analytics, and other operational metrics
  • Maintain and update the company calendar to track marketing activities and deliverables
  • Execute insurance-related processes, including weekly endorsements, claim management, and communication with insurers
  • Assist with new team member onboarding, ensuring proper tool access, introductions, and familiarization with team processes
  • Support offboarding processes to maintain data integrity and ensure smooth transitions
  • Lead data generation and sourcing for B2B marketing efforts, including lead sourcing, contact mapping, and ensuring the accuracy of data
Required Skills and Qualifications:
  • Bachelor's degree in Marketing, Business Administration, Finance, or a related field
  • 2+ years of experience in marketing operations, data management, or administrative support roles
  • Experience with financial reporting, vendor management, or B2B data sourcing is an advantage
  • Proficiency in marketing tools (e.g., HubSpot, Airtable) and project management software
  • Strong Excel or Google Sheets skills for data consolidation and reporting
  • Strong organizational, communication, and multitasking abilities
  • High attention to detail and problem-solving capabilities

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