Senior Administrative Support Professional

1 day ago

Manila, National Capital Region, Philippines beBeeExecutive Full time ₱2,500,000 - ₱3,500,000

We are seeking an experienced Executive Coordinator to join our team.

As a highly organized and detail-oriented professional, you will be responsible for efficiently managing schedules and coordinating internal and external meetings while ensuring seamless communication and operations.

The ideal candidate is highly skilled in calendar management, demonstrates strong coordination abilities, communicates effectively, and ensures smooth workflow between teams and clients.

  • Schedule and coordinate internal and external meetings to optimize time and resources.
  • Maintain an up-to-date calendar and manage conflicting schedules with precision.
  • Communicate professionally with clients and internal teams via email, phone, and messaging platforms.
  • Send reminders and follow-ups to ensure attendance and preparedness for meetings.
  • Assist with administrative tasks related to meeting management, including document preparation and internal communication.
  • Manage workflows efficiently to ensure smooth day-to-day operations.
  • Support team efficiency by prioritizing tasks, delegating appropriately, and managing time-sensitive requests.

To succeed in this role, you will require:

  • 1-2 years of experience in scheduling, coordination, or administrative support.
  • Excellent written and verbal communication skills in English.
  • Strong organizational and coordination skills, with attention to detail and the ability to oversee multiple schedules simultaneously.
  • Comfortable using calendar tools (Google Calendar, Outlook) and communication platforms (Zoom, Teams, etc.).
  • Ability to multitask, prioritize, and proactively manage workflow in a fast-paced environment.
  • Positive, professional, and proactive attitude.
Benefits and Perks
  • Vacation leave credits
  • HMO Package for the employee and two dependents.
  • Reimbursable internet charges
  • Comprehensive training and continuous learning advantages
  • Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes.
  • High importance to work-life balance with the opportunity to work from home part of the week.
  • Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company.
  • Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues.
  • Work in a corporate culture that encourages collaboration, with an emphasis on core values: Integrity, Passion, Teamwork, Respect, Proactiveness, Accountability, and Determination.

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