Administrative Support Professional
2 days ago
We are seeking a skilled Administrative Support Professional to provide high-level support to our CEO. The ideal candidate will be highly organized, proactive, and able to thrive in a fast-paced remote environment.
Key Responsibilities:- Organize and manage the CEO's calendar and emails, prioritizing and responding to routine inquiries.
- Assist with travel arrangements and meeting bookings.
- Manage task lists, deadlines, and send timely reminders for meetings and deliverables.
- Digitize hard-copy documents and set up a document management system using SharePoint.
- Maintain digital filing systems for quick, secure, and easy access to information.
- Serve as a professional point of contact, communicating clearly with both internal staff and external clients or contractors.
- Make and receive phone calls on behalf of the CEO.
- Draft and respond to correspondence, ensuring sensitivity to local market nuances in both English and French.
- Coordinate with staff and third parties to ensure seamless project and task execution.
- Track open items, follow up on pending issues, and provide regular status updates to the CEO.
- Utilize Microsoft Office Suite (Outlook, Teams, SharePoint) and adapt quickly to new tools or processes as needed.
The successful candidate will have excellent written and verbal communication skills in both English and French. They will also possess strong organizational and time management skills, with the ability to work independently and as part of a team.
Requirements:- Minimum 2 years experience as an Executive Assistant or in a similar high-level administrative role.
- Fluency in both English and French (written and spoken).
- Proven experience managing calendars, emails, and documents for senior executives.
- Strong proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint).
- Comfortable and professional handling phone communications.
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
- Monday to Friday, 8am to 4pm Atlantic time/New Brunswick CA
- Occasional weekend availability for urgent matters
- 40 hours per week
- $7 per hour
This is an exciting opportunity for a highly motivated and organized individual to join our team. If you are passionate about providing exceptional administrative support and working in a dynamic remote environment, we encourage you to apply.
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