Commercial Property Manager Assistant

1 day ago

Baguio City, Cordillera, Philippines beBeeProperty Full time ₱7,200 - ₱7,800
Job Overview

We are seeking an organized and detail-oriented individual to support our commercial property management operations as a Property Support Specialist.

This role involves handling communications, managing property operations, and assisting property managers with financial and administrative tasks.

The ideal candidate will have experience in lease administration, vendor coordination, work order tracking, and financial reporting. They will also be skilled in using Yardi or similar property management software, proficient in Excel, SharePoint, and Microsoft Office Suite, and able to obtain bids, track expenses, and manage property maintenance requests efficiently.

Key Responsibilities:

  • Lease & Tenant Management:
  • Review and prepare commercial lease abstracts for internal reference.
  • Track and maintain Certificates of Insurance (COIs) for vendors and tenants.
  • Draft and send email communications and formal letters to tenants.
  • Track annual rent increases and prepare notifications accordingly.
  • Assist in scheduling and coordinating work orders for building engineers, ensuring timely completion.
  • Enter work orders into Yardi and follow up to ensure tenant requests are addressed professionally.
  • Oversee the new vendor and tenant setup process in company systems.
  • Prepare contracts for third-party vendors.
  • Invoice coding for payables to ensure timely vendor payments.
  • Monitor monthly accounts receivable to track rent payments and outstanding balances.
  • Assist property managers in preparing annual operating budgets.
  • Gather bids and proposals for Capital Expense projects and non-CapEx repairs.
  • Maintain accurate records and assist with research and special projects as required.

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