Senior Event Professional

6 days ago

Manila, National Capital Region, Philippines beBeeEvent Full time $100,000 - $125,000

Job Summary

We are seeking a highly organized and detail-focused Senior Event Coordinator to join our team. This role will be responsible for planning and executing employee gatherings, including conferences, meetings, and social events.

The ideal candidate will have 3-5 years of experience in events coordination, operations, or hospitality and possess exceptional organizational skills, strong communication abilities, and a bias for action.

Key Responsibilities:

  • Coordinate event logistics, including venue sourcing, contract routing, catering, A/V, travel, shipping, F&B, and day-of schedules.
  • Build clear planning artifacts (timelines, run-of-show, checklists, planning docs, registration) and keep stakeholders aligned on milestones and responsibilities.
  • Manage and build rapport with key vendors; collect bids and negotiate within guardrails; review contracts; and ensure all contracts, POs, and invoices are processed accurately, on time, and in compliance.
  • Serve as the first point of contact for attendee inquiries with a customer-first, problem-solving mindset. Manage travel and registration, draft and send event communications (invites, RSVPs, reminders, briefs, FAQs), produce simple post-event recaps, and leverage AI to standardize briefs, comms, and run-of-show variants.
  • Be the calm, grounded presence when on-site supporting events, seamlessly managing setup, signage, registration, and troubleshooting in-the-moment needs with confidence and care.
  • Partner closely with teammates across Employee Experience, People Ops, Comms, and the Executive Admin team to proactively connect the dots and ensure alignment on timelines, roles, and responsibilities for seamless event execution.
  • Cultivate a growth mindset and continuously seek opportunities to improve processes and contribute to playbooks, templates, and continuous improvement.

Requirements

To be successful in this role, you must bring the following skills and experience:

  • Relevant Experience: 3–5 years in events coordination, operations, or hospitality (corporate or agency experience is a plus).
  • Organizational Excellence: Impeccable organization and attention to detail; comfortable juggling multiple timelines and priorities.
  • Operational Rigor: Bias for action and getting things done, ability to stay calm under pressure, anticipate needs, and solve issues before they escalate.
  • Exceptional Communicator: Strong written and verbal communication.
  • Vendor, Events & Budget Fluency: Knowledge on event, vendor, and budget basics: quotes, contract routing, POs/invoices, and cost tracking.
  • Tools & AI Fluency: Proficiency with collaboration, PM, and event tools (Google Workspace, Swoogo, Navan, Coupa, Ironclad), and material curiosity to adopt new tools that drive automation and efficiency, including AI.
  • Growth Mindset: Eager to learn, take on ownership, and contribute to playbooks, templates, and continuous improvement.

About Us

We are committed to delivering exceptional experiences for our employees and partners. If you are a motivated and detail-oriented individual who thrives in fast-paced environments, we encourage you to apply for this exciting opportunity.

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