
Financial Operations Specialist
1 week ago
This is a remote position. Work schedule: Mon-Fri 0830-1730 Arizona time (PST) includes 1h unpaid break.
Scope of Work:- 40 hours per week
- Remote work with 2-4 hours overlap with US Arizona time zone
- Process and categorize approximately 500 monthly transactions to specific jobs
- Manage accounts payable through Bill.com, ensuring zero inbox status
- Create and maintain jobs in QuickBooks Online, ensuring proper synchronization with Bill.com
- Handle accounts receivable, including manual invoice entry from custom project management software
- Track and reconcile credit card transactions and handwritten checks
- Collaborate with team members via Slack for transaction categorization
- Monitor and maintain accuracy between multiple financial systems
- Process purchase orders and customer invoices
- Ensure all customer invoices are properly logged and assigned to correct jobs
- Mark paid bills appropriately in Bill.com for credit card and check payments
- Maintain cash flow forecast Google sheet
- Provide a weekly report (to be defined later)
- Build job profitability reports upon job completions
- Catch up on a few months of transactions initially
- QuickBooks Online certification required
- Experience with Bill.com preferred
- Strong English communication skills
- Detail-oriented with high accuracy in data entry
- Ability to work independently while following established processes
- Experience with cloud-based accounting software
- Knowledge of basic accounting principles and bookkeeping practices
- Proficiency in financial reconciliation
- Ability to collaborate effectively in a remote environment
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
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