Senior Bookkeeper and Payroll Specialist

1 week ago


Makati City, National Capital Region, Philippines MCVO Talent Outsourcing Services Full time

Purpose of the Position

The Payroll and Accounts Payable Specialist will be responsible for processing payroll and accounts payable, scanning, processing, and preparing for payment accounts payable invoices. The position will also assist the Director of Finance in the completion of the monthly close process and assist with special projects using Microsoft Excel and QuickBooks.

Key Responsibilities

  • Process and audit payroll for all assigned companies on a bi-weekly basis.
  • Answer employee payroll questions in a timely and professional manner.
  • Utilize ADP to ensure that bi-weekly payroll is completed in a timely manner.
  • Ensure that expense reimbursements are processed accurately and in a timely manner.
  • Prepare and transmit bi-weekly 401k contribution and match information to 401k provider.
  • Calculate and/or verify paid time off and holiday pay.
  • Process vendor payments via Wire, ACH or Checks depending on vendor needs.
  • Maintain all electronic payroll files in an organized manner.

Accounts Payable Responsibilities

  • Communicate with third party vendors in order to process invoices and reconcile vendor statements.
  • Maintain organization for all records.
  • Ensure all invoices and claims are posted and paid in a proper and timely manner.
  • Reconcile vendor account statements monthly to make sure accounts payable records agree with vendor customer account statements, and resolve discrepancies in a timely manner.
  • Monitor recurring invoices and alert management of large variances.
  • Maintain an organized system for accounts payable records.
  • Print checks for signatures, mail payments, and scan invoices.
  • Maintain vendor file information in accounting system and prepare annual 1099's.

Other Responsibilities

  • Assist Director of Finance with month end process by printing financial statements.
  • Assist Director of Finance with annual budgeting process as required.
  • Assist with special projects as needed.

Requirements

  • Demonstrated knowledge of ADP Payroll Processing, client uses ADP Workforce.
  • Intermediate to Advanced level skill in ADP Payroll Processing (or other US payroll companies).
  • Proficiency in and knowledge of Microsoft applications including Outlook, Word, and Excel.
  • Demonstrated experience operating standard office equipment.
  • Demonstrated effective written and oral communication skills.
  • Demonstrated excellence in attention to detail.

Preferred Qualifications

  • Advanced-level skill in Microsoft applications including Outlook, Word, Excel and Power BI.
  • Demonstrated strong presentation and interpersonal skills.
  • Demonstrated ability understanding and complying with county, state, and federal compliance and regulations.
  • Demonstrated effective time management and organizational skills.
  • Demonstrated experience managing multiple priorities, working independently and taking initiative.
  • Demonstrated experience maintaining a professional composure and effectively representing the organization.
  • Demonstrated experience maintaining a high level of confidentiality.
  • Demonstrated experience exercising good judgment and applying effective listening skills.
  • Demonstrated excellent customer service skills.

Education and Work Experience

This position requires a College Degree + 6-10 years of Accounting experience.

About the Role

The Payroll and Accounts Payable Specialist will be a key member of the MCVO Talent Outsourcing Services team, providing bookkeeping and accounts payable services with a customer service focus. The ideal candidate will have experience with handling accounts of multiple companies and the ability to use the multitude of tools available in QuickBooks. The person should be assertive and ask questions when needed; no one expects perfection, but client expect accuracy and to double-check work. The role will require availability for online teams meeting and will involve a lot of training to help familiarize the candidate with the depth of the work.

Work Schedule

Monday to Friday, 2:00 AM CST to 11:00 AM CST. Note that this is +13 hours Philippine time, which will be 3:00 PM PHT to 12:00 AM PHT.



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