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Senior Bookkeeper and Payroll Specialist
1 month ago
The Payroll and Accounts Payable Specialist will be responsible for processing payroll and accounts payable, scanning, processing, and preparing for payment accounts payable invoices, and assisting the Director of Finance in the completion of the monthly close process.
Key Responsibilities- Process and audit payroll for all assigned companies on a bi-weekly basis.
- Answer employee payroll questions in a timely and professional manner.
- Utilize ADP to ensure that bi-weekly payroll is completed in a timely manner.
- Ensure that expense reimbursements are processed accurately and in a timely manner.
- Prepare and transmit bi-weekly 401k contribution and match information to 401k provider.
- Calculate and/or verify paid time off and holiday pay.
- Process vendor payments via Wire, ACH or Checks depending on vendor needs.
- Maintain all electronic payroll files in an organized manner.
- Communicate with third party vendors in order to process invoices and reconcile vendor statements.
- Maintain organization for all records.
- Ensure all invoices and claims are posted and paid in a proper and timely manner.
- Reconcile vendor account statements monthly to make sure accounts payable records agree with vendor customer account statements, and resolve discrepancies in a timely manner.
- Monitor recurring invoices and alert management of large variances.
- Maintain an organized system for accounts payable records.
- Print checks for signatures, mail payments, and scan invoices.
- Maintain vendor file information in accounting system and prepare annual 1099's.
- Ensure all invoices received for payment have proper internal approval.
- Track and post company credit card transactions into accounting system.
- Assist Director of Finance with month end process by printing financial statements.
- Assist Director of Finance with annual budgeting process as required.
- Assist with special projects as needed.
- Demonstrated knowledge of ADP Payroll Processing, client uses ADP Workforce.
- Experience with other payroll companies in the US.
- Demonstrated ability meeting tight deadlines and high productivity demands.
- Proficiency in and knowledge of Microsoft applications including Outlook, Word, and Excel.
- Demonstrated experience operating standard office equipment.
- Demonstrated effective written and oral communication skills.
- Demonstrated excellence in attention to detail.
