Chief Support Specialist

3 days ago

Cainta, Calabarzon, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱4,500,000
Executive Assistant

An exceptional executive assistant is sought to provide high-level support to partners, focusing on assisting CEO peer groups.

This role involves managing administrative tasks, coordinating communications, handling scheduling and light social media activity in a fast-paced multi-client environment. Ideal candidates will be proactive, tech-savvy and bring efficient operations.

Key Responsibilities
  • Filter and prioritize client communications, addressing issues on behalf of the executive or assisting in problem-solving
  • Provide administrative support, including drafting and editing emails, memos and other communications
  • Maintain comprehensive and accurate records of communications and tasks
  • Manage executive calendars, schedule appointments and prioritize tasks based on urgency
  • Organize and prepare meetings, including sending reminders, booking venues and arranging catering as needed
  • Answer phone calls in a polite professional manner
  • Perform minor accounting tasks, including expense tracking and reporting
  • Support light social media posting and engagement
Qualifications
  • A bachelor's degree in a related field is preferred
  • Technical expertise required
  • Experience with light social media and online engagement
  • Demonstrated expertise in supporting executives, including high-level calendar and email management
  • Skilled in data management, analytics and report preparation
  • Proficiency in Microsoft 365 applications, with a strong aptitude for technology
  • Proven experience in a multi-client environment, with strong adaptability
  • Exceptional written and oral communication skills
  • Detail-oriented with strong organizational and analytical skills
  • Independent self-directed worker comfortable in an autonomous environment

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